EVALUATION & ASSESSMENT COMMITTEE
Marla Baden and Anne Mitchell, Co-Chairs
Committee members: Joe Badics (Eastern Michigan University), Carole Bell (Temple University), Jana Brubaker (Northern Illinois University), Sarah Corvene (Harvard College), Sandy Folsom (Central Michigan University), Carole McEwan (University of California, Berkeley), Lori Terrill (University of Wyoming), Adam Chesler (Board Liaison).
In January the committee was notified that the Board approved the implementation of online evaluations for the Denver conference with a $500 appropriation toward the project. The Online Registration Team (ORT) is overseeing the creation of the online forms and final report structure. Step Schmitt has been the liaison between ORT and E&A.
During this time of transition to online, paper evaluation forms will still be made available. In March, the committee created the print versions of the overall conference, pre-conferences, and poster session evaluations. These were then sent to the Program Planning Committee to include in the conference packets. The final versions of the evaluation forms were also forwarded to the ORT to be used as templates for the online forms.
The committee chair was notified by Elizabeth Lowe (Southern Illinois University, Edwardsville) that due to other responsibilities she was resigning her committee membership. At this time she will not be replaced.
LIBRARY SCHOOL OUTREACH TASK FORCE
Sarah Sutton, Chair
Committee members: Linda Griffin (Louisiana State University, NASIG Membership Development Committee representative), Paoshan Yue (University of Nevada, Reno, NASIG Continuing Education Committee representative) and Kim Maxwell (Board Liaison).
ACTIVITIES OF THE TASK FORCE
The Task Force formed in late February, 2006, made up of representatives from the Awards & Recognition, Continuing Education, and Membership Development committees. A chair was selected (Sarah Sutton from A&R) in early March and the Task Force met by conference call on March 14, 2006 to begin work. Items of discussion included: the role of Library School Outreach Ambassadors, the role of the publicist, and selection and oversight of the Ambassadors. The Task Force agreed to seek the input of NASIG member library school faculty. NASIG member library school faculty input was solicited via email and Task Force Members each began drafting a section of the initial recommendations To date, of ten NASIG member library school faculty contacted, three responses have been received, although a follow up, reminder email has just been recently sent (4/23/06).
The Task Force held another meeting via phone on April 20, 2006 at which it was decided to send a reminder email to NASIG member library school faculty who had expressed interest in providing feedback to the Task Force. Drafted sections of the report of initial recommendations were also revised and are included below.
OVERVIEW OF THE AMBASSADORS PROGRAM
The Library School Outreach Task Force envisions the formation of a corps of NASIG member volunteers to act as Ambassadors to ALA accredited library schools across North America. Each library school would be assigned a NASIG Library School Ambassador who would be charged with creating and maintaining a relationship with the faculty, students, and staff of that library school to the mutual benefit of both NASIG and the school.
1. ROLE OF AMBASSADORS
Ambassadors have a simple task: to share their pride in being a NASIG member. An ambassador will:
- Establish and maintain a strong relationship with his/her assigned library school by:
- Fostering a collaborative relationship with a contact person at that school (making contact once a month, receiving, supplementing, and reinforcing “official” NASIG communications from the Publicist (we recommend that Ambassadors be cc’d on the Publicist’s external communication that goes to library schools so that they know what is communicated to their contact persons at the library schools.)
- Subscribing to appropriate discussion list(s) of the assigned school and participating in the discussion as appropriate, serving as a resource person for the serials profession and NASIG.
- Familiarize him or herself with the resources and services that NASIG has to offer as well as the interests and continuing education program of the library school in order to identify opportunities that would benefit both parties by:
- Identifying and/or creating opportunities for on-site presentations about serials librarianship and NASIG, and, possibly, conducting these session(s).
- Identifying and/or creating opportunities for other NASIG guest speakers to talk about current issues in serials librarianship, either in regular class settings or as part of the school’s continuing education program.
- Promoting NASIG-CEC sponsored programs in the area where the school is located.
- Promoting NASIG student awards.
- Promoting NASIG membership among library school students, faculty, and staff.
- Submit an ambassador activity report (to an oversight and administration committee) at the end of each school semester.
2. ADMINISTRATION OF THE AMBASSADORS
The Library School Outreach Ambassadors would be administered by a standing, Board-appointed committee comprised of eight (8) members and a Board Liaison. The membership should include one (1) member from each of the following groups – Awards and Recognition, Continuing Education, Membership Development, and PPRC. Committee members will serve staggered 2 and 3 year appointments upon the creation of the committee and then one half of the committee will rotate off each year after that as new members are appointed. The chair would serve a 2 year appointment, the first year as junior co-chair under a senior and the second year as senior co-chair as the preceding senior co-chair rotates out of the position. It will be very important for the Publicist to interact with this committee but the Task Force has not come to a consensus on his or her exact role. (We hope to continue a discussion of this issue with both the Board and the Publicist as one of our objectives for the upcoming year.)
Committee members will be responsible for oversight of Ambassadors including:
- selecting Ambassadors from a pool of Ambassador applicants.
- providing an annual orientation for Ambassadors.
- maintaining bundles of pre-packaged information about NASIG for the Ambassador’s use. (The Task Force is discussing the possibility of creating pamphlets, flyers, and/or web pages that would include information about NASIG specifically geared toward library school faculty and students from among which Ambassadors would choose materials appropriate to their schools).
- requesting and reviewing Ambassadors’ annual reports of their activities.
Each committee member will be responsible for overseeing the activities of seven (7) schools.
3. BENEFITS TO NASIG AND TO LIBRARY SCHOOL FACULTY AND STUDENTS
The benefits to NASIG are clearly described in the Task Force’s charge:
- increased recognition and visibility for the organization
- extended marketing for NASIG awards
- enhanced opportunity for recruiting members
- additional opportunities for continuing education in partnership with library schools.
In order for the program to be successful, it will be necessary to create a program from which both NASIG and the library schools with which we hope to partner can reap benefits. The benefits to the library school are equally important as the benefits to NASIG. They include:
- additional opportunities for continuing education in partnership with NASIG for NASIG members, library school faculty, staff, and students as well as for members of the library community in which the library school is located
- the potential to provide serialists with field experience as guest speakers in library school classes
- an expanded network for student practical experiences in serials related work
We see a potential conflict between the enthusiasm with which we expect Ambassadors to embrace their assignments and the Board/Publicist’s valid concern over maintaining NASIG’s positive public image. Traditionally, it is the role of the publicist to funnel information about NASIG to the public. In order to accomplish the goals of this program, some of that control may need to be transferred to the Ambassadors (NASIG representatives to library schools). We suggest several means of maintaining control of the quality of NASIG’s public image while allowing Ambassadors to create meaningful, personal relationships with their library school’s students and faculty:
- including the Publicist as a full member or, perhaps a consultant to the Administrative Committee (we have not yet fully defined the role of the Publicist but hope to do so as one of our objectives for next year)
- creating and maintaining bundles of pre-packaged information about NASIG (as described above in #2) for the Ambassador’s use
- initiating an orientation/training program for new Ambassadors
- implementing a formal, rigorous application process for members who wish to serve as Ambassadors
ACTIONS REQUIRED BY BOARD
We request that the Board respond to the Task Force’s recommendations with a decision about allowing the continuation of the Task Force and make suggestions about how we can improve and elaborate on the ideas we’ve presented here.
QUESTIONS FOR BOARD
RECOMMENDATIONS TO BOARD
The preceding Overview of the Ambassadors Program represents the Task Forces’ preliminary thoughts and recommendations. We are certain that the Board recognizes that this task is a big one and that it will take additional work by the Task Force to refine and provide more detail. The Task Force realizes that the current report creates more questions than it answers. With this in mind, we recommend that the Task Force be reappointed for 2006-2007 in order to accomplish the following tasks:
- continue the discussion that we’ve started with NASIG member library school faculty and incorporate their responses into our planning
- discuss further with the NASIG Publicist what his/her role would be
- develop in more detail the logistics of how an 8 member committee should supervise the efforts of 54 volunteers including
- collecting evidence that we would be able to recruit enough volunteers
- a more detailed examination of the logistics of orienting 54 volunteers
- further refine our ideas based on input from the Board into a more detailed plan for the program
We would like to request that Kim Maxwell remain our Board Liaison because she is one of the creators of the concept of a Library School Outreach program, because of the background (context) that she has from participating in Task Force discussions, and because of the tremendous guidance that she has provide for us so far.
We would like to request that Steve Oberg be appointed as an additional member of the Task Force. We feel that Steve’s experiences as a serials vendor, as a library school faculty member, and as a past president of NASIG would be invaluable to the Task Force as it develops the Ambassadors program.
Finally, we would like to request that Mary Page be appointed as an additional member of the Task Force. In her role as current Publicist and Past President, she will no doubt have a great deal to offer the, particularly in terms of the continuing discussion of the Publicists’ role in the program.
MEMBERSHIP DEVELOPMENT COMMITTEE
Marla Chesler and Tina Feick, Co-Chairs
Committee Members: Bob Boissy (Springer), Morag Boyd (Illinois State University), Pam Cipkowski (Art Institute of Chicago), Linda Newman Cox (Northwestern State University), Linda Griffin (Louisiana State University), Claire Rasmussen (University of Wisconsin – Madison), Alice Rhoades (Rice University), October Ivins (Consultant) and Kim Maxwell (Board Liaison).
NARRATIVE OF ACTIVITIES SINCE LAST REPORT
The NASIG Membership Development Committee was formed in February 2006.
- Linda Griffin was appointed to be the MDC Representative on the Library Student Outreach Task Force.
- Our first conference call was on March 8, 2006.
- During that call, we reviewed our charge and agreed to submit our Membership Development Plan by September 15, 2006.
- We also made plans to work with the non-renewed NASIG member list in order to send out reminders.
- The committee reviewed the available statistical data on NASIG membership that was available and determined that the data needed to up updated. We then discussed the various member types in NASIG and decided that the needs of the commercial sector needed to be researched.
- The 2002 strategic survey was reviewed in order to make sure we were aware of any previously identified areas of need.
- Our second conference call was on March 27, 2006.
- During that meeting, we reviewed a draft letter to be sent to non-renewed NASIG members and agreed to try to send out the reminders before the conference registration deadline on April 11, 2006.
- The NASIG database was also discussed. The committee is interested in adding new fields to the database in order to get better statistics and to be able to keep track of members that have not renewed.
- The updating of the statistical data reported to be making progress.
- Different options for increasing the benefits for commercial members were discussed.
- The committee was also asked to find a NASIG representative to attend a library school event in
- Our third conference call was on April 11, 2006.
- An update on the status of the renewal reminders was given. Committee members were asked to send the responses they received to Marla.
- We had 30 reminders returned due to bad email addresses. We wondered if the database could track bad emails and what a reasonable process might be to try to find correct email addresses.
- Teresa Malinowski agreed to attend the California library school event. She was sent NASIG brochures and the banner.
- An update on the status of the renewal reminders was given. Committee members were asked to send the responses they received to Marla.
- Our fourth conference call was on April 24, 2006.
- During that meeting a summary of the responses received from the renewal notices was distributed.
- We discussed what should be included in our report to the NASIG Executive Board.
- List of desired additions to the NASIG Database – including tracking/researching bad email addresses.
- Identifying the needs of the commercial sector. (Strategic Direction #2)
- Suggest programming that benefits the commercial sector. (Strategic Direction #3)
- Gathering statistical data on past membership
- Evaluating why members do not renew their NASIG membership
- Future projects to identify future NASIG memberships
- NASIG renewal reminders sent out to 383 NASIG members that had not renewed. As of April 26, 2006, 22 had either renewed or indicated that they still intend to renew. 45 stated that they would not renew and included a variety of reasons such as the dues increase or they had changed positions and were no longer involved in serials. 30 of the messages were returned because the email address was incorrect. 25% RETURN RATE to project.
- Teresa Malinowski accepted an invitation to represent NASIG at the “Conversation with Library Leaders” event in Fullerton, CA. (Strategic Direction #2 and #4)
- Linda Griffin appointed to Library Student Outreach Program.
ACTIVITIES THAT SUPPORT THE NASIG STRATEGIC PLAN
The committee is involved in activities, which support Strategic Directions 1 – 4. Please see notes in Continuing Activities and Completed Activities.
MEMBERS AT LARGE
Alison C. Roth
Rachel Frick, Sarah George
|Nominations & Elections
Publications & PR
|David Burke, Gail Julian
Linda Pitts, Marit Taylor
|Marie Seymour-Green, Sheryl Williams|
|Database & Directory
Evaluation & Assessment
|Buddy Pennington, Lisa Blackwell
Marla Baden, Anne Mitchell
|Adolfo Tarango, Konstantin Gurevich
Anna Creech, Dalene Hawthorne
|Library School Outreach TF
Mentoring Task Force
Tina Feick, Marla Chesler
Kathy Brannon, Eleanor Cook
|Awards & Recognition
Translator Resource Team
|Sarah Sutton, Clint Chamberlain
Carole Anne Borchert, Gary Ives
Tyler Goldberg, Angel Clemons
Paoshan Yue, Betty Landesman
Marie Seymour-Green, archivist; Sheryl Williams, archivist in training
AWARDS & RECOGNITION
Sarah Sutton, chair; Clint Chamberlain, co-chair
Chris Brady, Evelyn Brass, Patrick Carr, Susan Chinoransky, Patricia Fazio, Carol Ficken, Tony Harvell, Marcella Lesher, Smita Parkhe
Adolfo Tarango, chair; Konstantin Gurevich, co-chair
Janet Arcand, David Bynog, June Garner, Elizabeth Parang, Sandya Srivastava, Veronica Walker
Tyler Goldberg, co-chair; Angel Clemons, co-chair
Deberah England, Steve Kelley, Jeanne Langendorfer, Kat McGrath, Neal Nixon, Marsha Seamans, Danielle Williams, Peter Whiting
Paoshan Yue, chair; Betty Landesman, co-chair
Michael Bradford, Valerie Bross, Cris Ferguson, Jessica Gibson, Jill Grogg, Tim Hagan, Lei Jin, Kay Johnson, Steve Oberg, Jayne Sappington, Virginia Taffurelli, Sarah Tusa
DATABASE & DIRECTORY
Buddy Pennington, chair; Lisa Blackwell, co-chair
Alice Bright, Heather Cannon, Janet Chisman, Ann Ercelawn, Marty Gordon, Smita Joshipura, Julie Kane, Bob Persing, Mircea Stefancu
Anna Creech, chair, Webspinner; Dalene Hawthorne, co-chair, listmanager
Abigail Bordeaux, Jennifer Duncan, Eric Elmore, Tony Goodwyn, Tonia
Graves, Jennifer Lang, Jonathan David Makepeace, Jia Mi, Wendy Robertson
EVALUATON & ASSESSMENT
Marla Baden, chair; Anne Mitchell, co-chair
Joe Badics, Carole Bell, Jana Brubaker, Sarah Corvene, Susan Davis, Sandy Folsom, Lee Krieger, Carole McEwan, Martha Spring, Lori Terrill
Steve Savage, chair
Anne McKee, Ree Sherer
Rose Robischon, treasurer
LIBRARY SCHOOL OUTREACH TASK FORCE
Sarah Sutton, chair
Linda Smith Griffin, Steve Oberg, Paoshan Yue
MEMBERSHIP DEVELOPMENT COMMITTEE
Tina Feick, co-chair; Marla Chesler, co-chair
Bob Boissy, Morag Boyd, Pam Cipkowski, Linda Newman Cox, Linda Smith Griffin, Alice Rhoades, Claire Rasmussen, Zach Rolnik, Margaret Walker
Kathy Brannon, co-chair; Eleanor Cook, co-chair
Kathryn Wesley, editor in chief
Susan Andrews, columns editor; Lillian DeBlois, conference/calendar editor; Sharon Heminger, PDF production editor; Kathy Kobyljanec, copy editor; Maggie Rioux, profiles editor; Naomi Young, submissions editor
NOMINATIONS & ELECTIONS
Dave Burke, chair; Gail Julian, co-chair
Michael Arthur, Christie Degener, Beth Holley, Lisa Macklin, Virginia Rumph
Carole Anne Borchert, co-editor; Gary Ives, co-editor
Rachel Frick, co-chair; Sarah George, co-chair
Norene Allen, Jennifer Arnold, Stephen Clark, Jill Emery, Mary Grenci, Trina Holloway, Bill Kara, Janice Lindquist, Meg Mering, Bonnie Parks, Erika Ripley, Nathan Rupp, Allison Sleeman, Jenni Wilson
Linda Pitts, chair; Marit Taylor, co-chair
Jo McClamroch, Miki Scholl, Jeff Slagell, Gracemary Smulewitz, Glenn Wiley, Yvonne Zhang
Denise Novak, Char Simser, Joyce Tenney
TRANSLATORS RESOURCE TEAM
Derek Hiatt, Shana McDanold, Frieda Rosenberg, Birdie MacLennan
NASIG 22nd ANNUAL CONFERENCE
“PLACE YOUR BET IN KENTUCKY: THE SERIALS GAMBLE”
May 31 – June 3, 2007Galt House, Louisville, Kentucky
Rachel Frick and Sarah George, Co-Chairs
The President of the North American Serials Interest Group (NASIG) will open the first session of the 22nd annual conference on May 31, 2007 in Louisville, Kentucky. The 2007 Program Planning Committee (PPC) invites proposals and/or program ideas for pre-conference, vision, strategy and tactics sessions. Please keep in mind the following:
The PPC will review all submitted proposals for their content, timeliness, and relevance to the conference theme and reserves the right to combine, blend, or refocus proposals to maximize their relevance and to avoid duplication.
PPC will treat all submissions as suggestions and guideposts.
Time management issues and reimbursement guidelines generally limit each session to two speakers.
Proposals may be suggested as one type of session and/or format and ultimately be accepted as any one of the other types of sessions or formats; this decision is the purview of the PPC.
Vision and Strategy speakers are required to produce a written paper for the conference proceedings. Because NASIG publishes its conference proceedings, content needs to be unique for copyright purposes.
ALL presentations must be original and not previously presented at other conferences.
For more information about the North American Serials Interest Group, please see: http://www.nasig.org. The conference will be held at Galt House, along Louisville’s waterfront: http://www.galthouse.com.
NASIG has a reimbursement policy for conference speakers whose organizations do not cover expenses. For more information about this policy, please see: http://www.nasig.org/public/reimbursement_policy.htm.
Pre-conferences are in-depth programs that focus on practical aspects of the work and skills we perform on a daily basis. In general, these programs are several hours in duration, have limited attendance, and may include hands-on training.
Vision sessions are offered at no-conflict times to allow all conference attendees to participate. These programs generally deal with the larger universe of ideas and issues that may influence the serials world.
Strategy sessions generally deal with all or, at least, several segments of the serials world including, but not limited to publishers, vendors, service providers, and librarians. These sessions are 90 minutes; please allow 10 minutes for questions from the audience.
Tactics Sessions are designed to address day-to-day issues and generally deal with one or two practical aspects of the serials world. These sessions are 60 minutes; please allow 10 minutes for questions from the audience.
To suggest a proposal or an idea, please fill out the submission form available at: http://www.nasig.org/public/forms/idea.htm. The deadline for this call for proposals and ideas is August 1, 2006.
Inquiries may be sent to the PPC co-chairs, Rachel Frick or Sarah George at: firstname.lastname@example.org.
NOMINATIONS & ELECTIONS COMMITTEE
David Burke and Gail Julian, Co-Chairs
Do you know fellow NASIGers who are brilliant, inspiring, or just all-round good people? Why not nominate them for the NASIG Executive Board?
The offices up for election this year are President/Vice-President, Treasurer, and three Member-at-Large slots. All current NASIG members are eligible (except current members of the Nominations & Elections Committee). Simply fill out the form found here: http://www.nasig.org/members/forms/nomform.html.
There has been much talk lately regarding the future of NASIG. Nominating someone for its leadership is a great way you can help shape that future.