TABLE OF CONTENTS
EXECUTIVE BOARD MINUTES
22nd ANNUAL CONFERENCE (2007)
21st ANNUAL CONFERENCE (2006)
—Report from the 2006 Award Winners
—Horizon Award Recipient Essay
OTHER NASIG NEWS
——-Mentoring Task Force
—Conference Registration Winner
OTHER SERIALS NEWS
—The E-Journal Stampede
21:3 (2006:09) PDF
[Note: Please report promotions, awards, new degrees, new positions, and other significant professional milestones. You may submit items about yourself or other members to Susan Andrews (Susan_Andrews@tamu-commerce.edu). Contributions on behalf of fellow members will be cleared with the person mentioned in the news item before they are printed. Please include your e-mail address or phone number.]
Michael Arthur, the former Acquisitions and Serials Services Librarian at Old Dominion University, has moved up to the position of Head of Acquisitions and Collections Services at the University of Central Florida Libraries. He phoned to say that his new position is at a much bigger, yet a more familiar type, of institution. He is now a full department head and will be, for the first time, supervising other librarians. Michael is looking forward to this because he attributes a great deal of his past career growth to his mentors, and he is pleased to become a mentor as well. Among Michael’s new job duties, he is in charge of collection development, which is a new and exciting area for him. He also said that he was interested in career growth and this new job is giving him an opportunity to grow. His new contact information is:
University of Central Florida Libraries
PO Box 162666
Orlando, Florida 32816-2666
Phone: (407) 882-0143
Fax: (407) 823-6289
Formerly the Technical Services Coordinator at the Marine Biological Laboratory’s MBL/WHOI Library, Joseph DeVeer is now Head of Technical Services at the Harvard University Museum of Comparative Zoology’s Ernst Mayr Library. About his job change he e-mailed, “After managing the serials collection for 24 years at the MBL/WHOI Library, I decided to accept the position of Head of Technical Services at the Ernst Mayr Library of the Museum of Comparative Zoology at Harvard. I started on April 3, 2006. A strong interest in natural history and an affinity for the museum environment drew me to this new position. My new job has given me the opportunity to be involved with a number of exciting projects such as digitizing the Museum’s specimen catalog, working with a group to develop a standard to describe natural history collections, and working with the Biodiversity Heritage Library – an effort to digitize the world’s classic biodiversity literature. It was a difficult decision to leave the MBL/WHOI Library after so many years, but I remain in close contact with my former colleagues as our two libraries share much in common.” Joe may now be reached at:
Ernst Mayr Library Harvard Museum of Comparative Zoology
26 Oxford Street
Cambridge, Massachusetts 02138
Phone: (617) 495-3946
Fax: (508) 540-6902
The 1995 NASIG Student Grant Award winner, Jill Emery, has changed positions, but she managed to stay in the state of Texas. She is now Head Librarian, Serials & Electronic Resources Department at the University of Texas Libraries, a change from being the Director, Electronic Resources Program at the University of Houston. Her current contact information is:
University of Texas Libraries
PCL 3.502 Mail Code: s5451
Austin Texas 78713
Phone: (512) 495-4660
The new Government Documents Librarian & Serials Cataloger at Middle Tennessee State University, Beverly Geckle, was Serials Management Librarian at the University of Baltimore Law Library. Contact information for Beverly is now:
Middle Tennessee State University Walker Library
P.O. Box 13
37132 E-mail: firstname.lastname@example.org
Though she’s still at the University of Wisconsin-Madison Libraries, Maureen Grant’s title has changed from Processing Consultant to Head, Information Processing Unit in the Acquisitions Department. She has this to say about her title change: “My appointment as Head of the Information Processing Unit took effect in June 2005. As a result of a reorganization in early 2005, the Information Processing Unit was one of two new units (the other is the Licensed Resources Unit) added to accommodate very specialized workflows. My unit manages the technical aspects of acquisitions activities: the design, implementation, and maintenance of all automated processes for orders and payments. This unit also oversees the production of acquisitions and some collection management reports, and provides reporting assistance to other library staff. The creation of this unit validates the increasing importance of technology to the work of acquisitions, especially with the tape loading of subscription invoices from our major vendors. (I’ll always be a serials librarian at heart).” Her contact information did not change.
After moving from one end of the country to the other for her previous two positions, Marlene a. Harris is now the Division Chief, Technical Services at the Chicago Public Library. Her previous position was Head of Acquisitions Services and Serials Control at the Florida State University Libraries. She wanted her NASIG colleagues to know, “I started my new job on April 17, 2006. It is good to be back in Chicago! I originally moved to Chicago in 1981, and it was a real wrench to move away in 2002. Living in Alaska for 3 years and then in Florida for a year was an adventure, but it is great to be home. The position at CPL is a real challenge, as we are in the middle of a systems upgrade from an earlier version of CARL to the latest version of TLC/CARL.” Marlene’s updated contact information is:
Chicago Public Library
400 South State Street
Chicago, Illinois 60605
Phone: (312) 745-0567
Fax: (312) 747-4667
Pat Meyer’s previous position was Serials Specialist at National University in San Diego. Pat’s new position is Library Assistant at San Diego State University. Current contact information is:
San Diego State University
Library & Information Access
5500 Campanile Drive
San Diego, California 92182-8050
Phone: (619) 594-6798
Fax: (619) 594-4093
Formerly the owner of the Siena Library Company, Rosanna M. O’Neil had this to say about her new position: “I started here at Youngstown State University as Head of Collections Services on February 1, 2006, a newly formed department consisting of Acquisitions, Cataloging, and Serials control. I closed Siena Library Company earlier this year and our customers are now being serviced by Goldberg Library Book Suppliers. We provided nearly identical services and I was thrilled to find them so that our customers were not left without the resources we provided. I’m enjoying my return to academia and find that my nine years in book and media supply are invaluable to the work that I do, however, what is my greatest asset? Some might say my cataloging background, a resource I tap into daily, I must confess. Yet I would say even more important is my serials background. I’ve always believed that everyone should be a waitress/waiter at least once in their lives in order to truly understand “service.” In the same way, serials are at the core of all that we do (especially now as we grapple with the ramifications, past, present and future, of electronic access), and it should be a prerequisite that anyone in or coming into our profession have a thorough knowledge of serials, from both the technical and public services perspectives. NASIG is a fundamental resource for staying serials-savvy and now that I’m back in that world (and what a world it is!) I look forward to my first NASIG conference since 1994. See you all in Kentucky!” NASIG colleagues can get in touch with Rosanna at:
Willam F. Maag, Jr. Library
Youngstown State University
One University Plaza
Youngstown, Ohio 44555
Phone: (330) 941-3557
Fax: (330) 941-3734
Steven J. Oberg, a 1991 NASIG Student Grant Award winner, has switched from being Business Analyst II at Endeavor Information Systems, Inc. to being Information Scientist – Library Systems at Abbott Laboratories. About this change he wrote “After going back to my old job at Endeavor Information Systems, Inc. in September 2005, I quickly realized that I deeply missed working in libraries and being on the library/user side of library systems. I was therefore pleased to accept an offer from Abbott Laboratories, a major international health care company based in the northern suburbs of Chicago, to oversee their library systems area as well as their technical services department. Abbott Labs is ranked as one of the top 100 best companies to work for in the U.S. and its library provides several innovative and interesting services. The library recently migrated from SIRSI Unicorn to Endeavor’s Voyager ILS. The library was the first customer to purchase Endeavor’s ERMS, Meridian, and it also uses Endeavor’s federated search product, Discovery: Finder, and Endeavor’s OpenURL service, Discovery: Resolver. One of the many things I like about this environment is the heavy emphasis on journals and electronic resource management. My first day at the new job was May 15 and already my plate is full with interesting projects and initiatives. I hope to see you all at NASIG 2007 in Kentucky!” Steve’s e-mail address remains unchanged, but the rest of his contact information is now:
Library Information Resources
100 Abbott Park Road
Department 0441 Building AP6B-1
Abbott Park, Illinois 60064-6107
Phone: (847) 937-0727
Fax: (847) 937-6282
Now the Cataloging/Electronic Collections Librarian at the Georgetown University Law Library, Smita Parkhe was the former Electronic Resources Cataloger atArizona State University. Smita started her new job on May 15th and is excited to be starting her new job in the nation’s capital. She can now be reached at: Georgetown University Law Library
111 G Street NW
Washington, D.C. 20001
Phone: (202) 662-9191
Fax: (202) 662-9420
An enthusiastic Reeta Sinha said, “I started my new job with YBP Library Services on April 24th, 2006 and experienced what I like to think of as “immersion training.” Two weeks at YBP’s Contoocook, New Hampshire headquarters, from the buyers to the book pickers and packers—and pretty much everything in between. The amount of time and energy staff in virtually every area of YBP invested in this training is amazing. I’m trying hard to remember when, as a new librarian or as a supervisor, two weeks were blocked off and devoted solely for training! It’s been a good change for me after some twenty years of working IN libraries to working WITH libraries and librarians. I like to think I’ve come full circle. In 1985, I stumbled upon a career when I found a job in the Texas Medical Center Library unpacking approval book shipments each week and sifting through approval plan forms, making book purchase recommendations. Somewhere along the line, Collection Development and Acquisitions morphed into Serials and automated workflows – especially as budgets and attention shifted towards journals and e-resources. It was a lot of fun, as is my new job. Book vendors have truly evolved – it’s not just about books any more. There is cataloging and physical processing, collection assessment tools, eBooks, audiobooks and serials in print and e-formats. The best part of the job so far has been visiting libraries in the region, meeting the staff, learning about how they do acquisitions and collection development and maybe, just maybe, suggesting ways and services that may make their work-life a bit easier.” Reeta’s current job title is Collection Development Manager, West at YBP Library Services. She was Head, Collection Development at the University of Nevada Las Vegas Libraries. Up-to-date contact information for Reeta is:
YBP Library Services, Las Vegas
Phone: (800) 258-3774, ext. 3501
On June 1, 2006 Mary Beth Thomson assumed her new position as Associate Dean for Collections and Technical Services at the University of Kentucky Libraries. She was the Head of Acquisitions & Collection Development at the University of Houston. Mary Beth’s new contact information is:
University of Kentucky Libraries
1-85 William T. Young Libraries
Lexington, Kentucky 40506-0456
Phone: (859) 257-0500 x2143
Fax: (859) 257-8379
Amanda Yesilbas, the former Assistant Serials Librarian at Florida Atlantic University, is now Technical Services Support Specialist at the Florida Center for Library Automation. She can now be reached at:
Florida Center for Library Automation
5830 NW 39th Avenue
Gainesville, Florida 32606
Phone: (352) 392-9020
Fax: (352) 392-9185
Head ‘em Up, Move ‘em Out! Corralling the E-Journal Stampede
Reported by Patrick L. Carr
For a sixth year, NASIG’s Continuing Education Committee joined with Mississippi State University Libraries and EBSCO Subscription Services to cosponsor an e-journal workshop for information professionals in the Deep South region. Held at Mississippi State University (MSU) on July 14, 2006, this year’s workshop, titled “Head ‘em Up, Move ‘em Out! Corralling the E-Journal Stampede,” explored issues related to the role and management of e-resources in libraries. In attendance were over ninety information professionals from states across the southeast. Keynote speaker T. Scott Plutchak, Director of the University of Alabama at Birmingham’s Lister Hill Library of the Health Sciences, got the workshop off to a thought-provoking start with his presentation “After the E-Journal: Now It Really Gets Interesting.” Arguing that now is the greatest time in the last five hundred years to be a librarian, Plutchak’s presentation explored the trends that are currently reshaping the distribution of information and the role of libraries. From the Open Access movement to libraries’ imperative to preserve information regardless of its format, Plutchak summarized the myriad of challenges facing information professionals today. His ultimate message was that, although the challenges of managing and providing access to e-resources can seem overwhelming, they present outstanding opportunities for innovation and enhanced services to information seekers.
The workshop’s second speaker, Michael Stephens, Instructor at Dominican University’s Graduate School of Library and Information Science, discussed emerging technologies that are revolutionizing the means by which libraries meet their users’ information needs. Placing special emphasis on accessing e-journal content, Stephens advocated that information professionals employ proactive strategies for utilizing the technologies that users are embracing. From blogs to instant messaging and from wikis to iPods, Stephens charted out the technologies that are shaping users’ lives and discussed ways that libraries can use these technologies to reshape their services to users.
The workshop’s third presentation, titled “Evolving Concepts and Business Models for Acquiring Electronic Resources: An Agent and Publisher’s Perspectives,” was co-presented by Andrea Cernichiari, Manager of Journal Business Development at Cambridge University Press, and Rebecca Day, Manager of E-Resource Services Development at EBSCO Subscription Services. Cernichiari and Day’s presentation described the forces that are transforming models for acquiring e-journal content from subscriptions to individual titles to “big deal” packages and consortia partnerships. Using a presentation format that allowed the attendees to readily contribute their views and questions about e-resource acquisition, Cernichiari and Day shared their perspectives on how libraries can partner with publishers and subscription agents in order to thrive in this evolving landscape.
The workshop concluded with two presentations which were held concurrently. In her presentation “The FRBR Frontier: Applying a New Bibliographic Model to E-Resources,” Kristen Antelman, Associate Director for the Digital Library at North Carolina State University, provided an overview of how the principles of the FRBR model have the potential to enhance the means through which users search a library’s information retrieval system in order to locate and access e-resources. Antelman discussed current perspectives on the applicability of FRBR to continuing resources and explored some of the concepts associated with seriality in FRBR, including aggregates and the “superwork.”
Held concurrently with Antelman’s presentation was “Happy Trails: Building a User-Centered Online Library,” which was presented by Eric Novotny, Humanities Librarian at Pennsylvania State University. Drawing upon the results of usability studies conducted with students at Penn State, Novotny’s presentation examined how users navigate library websites and search for journals using the online catalog. Novotny incorporated audio clips of students as they describe their (frequently unsuccessful) attempts to search the online catalog in order to locate records for major scholarly journals. Through his analysis of these clips, Novotny enabled the attendees to envision ways in which libraries can offer online resources that match users’ expectations and searching strategies.
Based on the positive evaluations submitted by the attendees, this year’s e-journal workshop can be deemed a success. While Plutchak’s presentation inspired the attendees to contemplate the larger philosophical questions related to the management of e-resources, the presentations of Stephens, Cernichiari and Day, Antelman, and Novotny all brought to light specific tools and trends that promise to shape the future of e-resources. Although only one attendee was lucky enough to bring home as a door prize an autographed copy of a bestseller by MSU alumnus John Grisham, all of the attendees left the workshop with increased enthusiasm and valuable insights that may allow them to solve the many mysteries that continue to surround the role and management of e-resources in libraries.
CONFERENCE REGISTRATION WINNER
Vickie Stanton of the University of North Florida was the winner of this year’s drawing for a free full conference registration. The fundraiser took place during the 2006 Denver conference. The free registration can be used for either the 2007 or the 2008 conference. Congratulations, Vickie!
MENTORING TASK FORCE UPDATE
The Mentoring Task Force’s liaison to the Executive Board is member-at-large Kim Maxwell. Member-at-large Rick Anderson was listed as MTF’s board liaison in the summer business supplement of the Newsletter.
DATABASE & DIRECTORY COMMITTEE
Buddy Pennington, Chair
While the NASIG Database & Directory Committee works to maintain the details of NASIG’s membership, it has undergone some changes to its membership as well. Smita Joshipura took time off to visit family and friends in her homeland of India in July and August. The committee was glad to see her back safe and sound (and refreshed for the upcoming NASIG renewal season!).
Janet Chisman resigned from the committee earlier this summer. Her valuable participation has been greatly appreciated and she will be missed. Janet’s colleague at Washington State University, Greg Matthews, has volunteered to plug the gap. Greg, a NASIG member since 2005, joined the committee with the blessing of the NASIG Board and we are happy to have him aboard.
And last but not least, there is a new addition to the family of D&D chair Buddy Pennington. A healthy Luke Ryan was born on July 20th at 10:24 p.m. Buddy and his wife, Nicole, are spending several weeks at home with the new arrival, Luke, and Luke’s big brother Aidan. Buddy is planning to go back to work, more tired than ever, at the end of August.
In the meantime, the co-chair of the committee, Lisa Blackwell, will be leading the way for the committee work. Plans are underway to make NASIG renewals a completely electronic process.
DENISE NOVAK, NASIG PRESIDENT
Maggie Rioux, Profiles Editor
I first met Denise Novak, NASIG’s current president, in 1998 at that year’s fall meeting of the Executive Board. She was the CPC chair for the 1999 conference, to be held at Carnegie Mellon University the next June, and I was a brand new member of the Board. It was then that I first realized that she was highly competent and could easily handle six things at once. This was a good thing given her (then) current and future responsibilities.
Denise practices looking presidential at Edinburgh Castle in 2004
First came the trial-by-(not quite literal)-fire that was the 1999 Pittsburgh conference. Those of you who were there will mostly remember the record heat wave that hit Pittsburgh that week along with the 700-odd serialists. Others will remember a few dorms (which were foisted on Denise by CMU at the last minute) with non-functioning air conditioning (One suffering group took to calling itself the Donner Party after their dorm name and a previous group in California. Luckily there was no cannibalism involved this time.) Since I had an air-conditioned dorm room, I remember some great programs, interesting campus architecture and, especially, a wonderful evening dinner cruise on the Monongahela and Ohio rivers which ended with fireworks (courtesy of the Pittsburgh Pirates who were playing at home that night).
In 2001, when I became President, Denise was elected NASIG Treasurer (for her sins?), in which post she served faithfully and excellently for four years. In 2005, she was elected Vice-President/President-Elect and finally got to relax a little. Yes, I do mean relax – she does indeed tell me that being NASIG Veep and Pres is a lot less work than being Treasurer was. She has learned again what a weekend is, and if there’s something heavy to be done, she can ask the Treasurer to do it. Rank’s got to have a couple of privileges, after all.
But how, I hear you ask, did our Denise get from her humble Midwest beginnings to the exalted rank of famous NASIG person? Same as the rest of us – a little bit of intentional planning and a whole lot of stumbling around and sheer dumb luck. Let’s start the story in the traditional way – Once upon a time…
Like many a librarian, Denise started off as an English major, getting her degree from Augustana in Rock Island, Illinois. She didn’t want to teach and her grandmother was a children’s librarian in Peoria, Ill., so she decided to try librarianship as a profession. Looking for a library school in a dry climate, she happened upon Texas Women’s University. Her focus was in rare books, but there didn’t seem to be much future in that when she graduated so she took a job as a children’s librarian back home in Louisville, Ky. (like grandmother, like granddaughter). Although living within driving distance of home had its benefits (like you can always drop by for dinner and laundry), she missed Texas and when an opportunity presented itself, she returned to Fort Worth, again as a children’s librarian.
Yes, but how did she get into acquisitions and academic libraries and Pittsburgh, you ask – please tell us more. OK, I will. Seems the little kiddies eventually drove her nuts and she thought that dealing with vendors, purchase orders and other stuff like that would be less stressful. An opening turned up as Acquisitions Manager (still at Fort Worth Public) and she grabbed it. All was cool except that her boss was now driving her nuts so she started looking for another library to roost in back in the Midwest. She found a lovely spot at the University of Evansville in outhern
Indiana and moved back north. Our Denise had now found a happy home in an academic setting.
OK, we’ve got her in the right field and the right kind of library, but we’re still not to Pittsburgh. Enter romance. It was while working at the U of Evansville that Denise met Paul, her future spousal unit. And it was because of him that she moved to Pittsburgh, where, in 1992, she became Head of Acquisitions at Carnegie Mellon University. Ah, young love – ain’t it great? Shortly thereafter she was turned on to NASIG by the Serials Cataloger and the next thing anyone knew she was CPC chair for the 1999 Conference, then Treasurer, then Veep and Pres. Oh, and she was also on the Continuing Education Committee from 1993-1999 (excellent training for all that other stuff).
But there’s a side of Our Denise that we in NASIG haven’t had a chance to see. Did you know that she’s a talented musician? From 1995 to 2004 she played bass clarinet in the Pittsburgh North Suburban Symphonic Band. She’s also in her church’s Bell Choir, an alto in the church choir and sings in a trio called the “Anonymous Three.” She’s played clarinet since the fifth grade and actually chose her undergraduate college because her former high school band director was teaching there. You’ll have noticed that her local band career mentioned above terminated in 2004. I asked her if that was because of added NASIG Board responsibilities and she assured me it wasn’t. Actually, she was asked to be on a church committee and the meetings were the same night as band practice. If Denise is like most of us, playing in the band probably helped preserve any remaining dregs of her sanity during most of her NASIG Treasurer years. What I’m wondering now though is if next year in Louisville the informal recorder-playing group that used to get together at NASIG (led by Betty Landesman of ancient music fame) will be revived, but this time with clarinets added.
And speaking of conferences, Denise has served as CPC chair (or co-chair) twice. The first time was Carnegie Mellon in 1999 and the second time was Milwaukee in 2005. She says that being President is going to be a lot easier than being a totally naive CPC chair with wonky dorms and air-conditioning, but it won’t necessarily be easier than working with the lovely, sainted Pam Cipkowski as co-chair for Milwaukee. While there are things she misses about NASIG conferences having moved to hotels, it does make conference planning a lot easier – no having to check on the air-conditioning in the hotel and it also opens up a lot more options for locations and timing.
Denise says she is totally looking forward to the Louisville conference next May. It’s kind of her home territory and should be a highlight of her NASIG career. To quote her statement to me in full:
NASIG has been a large part of my life for the past six years. I’m extremely grateful for the opportunities the organization has afforded me and I hope I’ve been able to give back to the group. I’ve made some wonderful friends and worked with some truly dedicated people. We know how to work hard and play hard. Life is good. You can say that again, Denise. See you in Louisville!
 Actually, being President isn’t just telling other people what to do – there’s a lot of work involved and the buck still stops at the desk marked DN – but it sounds better in the profile so let’s just pretend.
Facilitators: Sharon Dyas-Correia, University of Toronto; Matt Hensler and Ed Riding, SirsiDynix
Reported by Sharon Dyas-Correia
Almost forty SirsiDynix customers attended the first NASIG joint Unicorn, Corinthian and Horizon User Group lunchtime gathering. Sharon Dyas-Correia began the session by welcoming everyone and introducing herself and the representatives from SirsiDynix.
Dyas-Correia presented the agenda and reminded everyone of the enhancement process for SirsiDynix products. She encouraged users to actively participate on SirsiDynix lists and enhancement forums since these are the vehicles by which users influence product evolution.
Matt Hensler, SirsiDynix Serials Technical Product Manager, began the presentations with an informative summary of new enhancements scheduled for Unicorn GL3.2 and Corinthian and Horizon 8.0 Serials. Announced Unicorn enrichments included improvements to sorting options for received issues and prediction as late reports, a serials controls not linked to vendors’ report, enhancements to MARC holdings report selection criteria, as well as improvements to MARC holding’ report output, MARC holdings export and CONSER pattern loading support. Corinthian and Horizon enhancements included 72 customer requested improvements related to streamlining serials check-in, publication pattern groups, prediction domains, routing lists, printing issue labels, batch production of issue labels, review and dispatch of claims and the addition of a graphical calendar for pattern work and testing.
Ed Riding, SirsiDynix ERM Technical Product Manager, spoke next and delivered an informative presentation on the SirsiDynix forthcoming ERM interface with Serials Solutions. The planned system will use Serials Solutions’ KnowledgeBase and be integrated with both Horizon and Unicorn products.
There was a question and answer period after each presentation and when the speakers were finished, Sharon Dyas-Correia asked if there were any final questions as the session time was almost up. When no more questions were raised, Sharon adjourned the session.
Reported by Maggie Wineburgh-Freed
The ten posters on display at this year’s meeting covered a wide variety of topics: usage statistics for collection development, economics in various situations, archival preservation of state-issued electronic serials, and integrated management were just some of the issues presented.
Continuing Use of Print-Only Information by Researchers: A Study of Impact Factor as One Measure
Steven A. Knowlton, Proquest
“Analysis shows that there is no relationship between a journal’s impact factor and its online status; impact factors did not rise for journals going online, nor did they remain stagnant or decrease for journals remaining available only in print.”
This poster described a research study examining the change in impact factor before and after selected journals became available online.
I felt the tables were rather complex to be effective in a poster format, but it was an interesting study, with negative results.
The complete study can be viewed at http://www.freewebs.com/stevenknowlton/access.pdf.
What’s It Worth? Coursepack Permissions in E-journal Licenses
Athena Hoeppner, University of Central Florida
“To estimate the monetary value of the permissions, the author surveyed coursepack article content, estimated copyright charges, determined the overlap between coursepacks and e-journal articles, and calculated the potential copyright savings.”
This poster was a comparison of potential savings due to licenses permitting coursepack use. Larger schools might realize more substantial savings. In a survey and analysis of the 669 items in 236 coursepacks, it was interesting that only 22% of the material came from journal articles.
Connecting Your ILS with an Outside Accounting System
JoAnne Deeken, University of Tennessee
“Who is involved in making the connection? How do you get the attention of those who run the wider accounting system? Which staff are involved? How do you analyze the change in workload? What kinds of information have to agree between the two systems? Who does the work? When is it done?“
This was a visually excellent poster, discussing the myriad issues that need to be analyzed in making such a change. It presented the process as “a modified form of chutes and ladders” making it clear that the process involves “a considerable amount of back and forth.”
A to Z List vs. Catalogue Access to E-serials Titles at the University of Windsor
Jonathan David Makepeace, University of Windsor
This poster described the factors considered in making the decision about whether to devote staff resources to the cataloging process or maintenance of the SFX knowledgebase for electronic journals. Many factors, both pro and con, were considered for each decision. One interesting factor was the discovery that “users access online journal titles via the A-Z list 85% of the time vs. 15% for the catalogue.”
The poster is available on the web at: http://makepeace.ca/nasig.
To Renew or Not to Renew Databases – That is the Question: A Practical Approach to Collecting and Disseminating Electronic Usage Statistics as a Tool for Collection Development
Susanne Clement, University of Kansas
The poster described the processes and levels of staff (from librarians to paraprofessionals to students) used at the University of Kansas for collecting electronic resource usage statistics and disseminating them to bibliographers.
“Ensuring that bibliographers have turn-key access to comparative electronic usage statistics can be accomplished at a fairly low expense. However, it requires that a detailed methodology be developed for the whole process, from collecting the data from vendors’ websites, to developing an internal website that provides easy access to the data, to the monthly updating of all material and links.”
Indexing Lag Time Between Current Contents and Web of Science
Gary Ives, Texas A&M University Libraries
This poster reported on a research project to compare the currency of the two products. One group of titles consisted of 25 randomly-selected titles from each of the seven Current Contents sections, and another group consisted of the titles ranked with the highest impact factor in each Journal Citation Reports subject area.
“Over 75% of the updates made to Web of Science are within 7 days of Current Contents; over 99% are within 14 days… A continuing subscription to Current Contents is more important for the features of the platform than for the content, which is quickly duplicated in Web of Science.”
Through the Looking Glass: Content, Integration and Access – Staff Workflows and Client Pathways
Dianne Gordon Conyers, Memorial Sloan-Kettering Cancer Center Medical Library
This poster presented an outline of the transformation of content management processes in the library, focusing on integration of electronic and print materials, as well as integration of staff procedures and practices. A clear and simple presentation showed examples of improvements that were made which have impacted both clients and staff.
Rising Journal Costs: Comparing Local Collections to the National Average
Sarah Sutton, Texas A&M University-Corpus Christi, and Christine Freeman, Texas A&M University-Kingsville
This poster compared cost increase data for full collections and for relevant subject areas at each of the institutions to national average cost increases. “It is our hope that others will be able to replicate our comparison and use their results as a tool for raising awareness among their constituents of both the crisis in serial costs and of alternative means of scholarly communication like open access publishing.”
You Can See Forever: Archiving New Mexico Digital Serials for the Future
Timothy Skeers, New Mexico State Library
This poster was a visually pleasing outline describing staff workflow and the process that is being used in archiving material that was issued electronically, primarily by New Mexico state government agencies. It is an attempt to rescue some electronic-only government publications from becoming extinct. “Our workflow uses both reference and technical services staff to select, catalog and harvest these materials. To date we have archived over 1500 issues of digital serial publications.”
Adding Vendor Subscription Format Data to Library Systems to Aid in Finding Subscription Format Discrepancies
Michaelyn Haslam and Xiaoyin Zhang, University of Nevada, Las Vegas
This poster described a method to incorporate format information from vendor records into ILS records. The authors are using this project to clean up title records in the ILS, correcting title ID numbers and adding the format information. Data from the vendor and from the ILS are imported into a spreadsheet and filtered to identify discrepancies. Utility of the procedure would depend on whether information can be exported from the vendor in a usable format, and whether information can be added to the ILS records.
Notes compiled by Elizabeth Parang, NASIG Secretary
The 2006 brainstorming session was held in the dining area and included an active discussion for the entire hour.
The announced topic was, “Should NASIG solicit corporate support for some programs?” Would this make NASIG a more valuable conference to our vendor/publisher constituents (and possibly attract new members as well)? There are two distinct aspects to consider in this discussion: 1) How to increase publisher/vendor membership and involvement in the organization; and 2) How to generate revenue for NASIG.
The session was moderated by Marilyn Geller who opened the session by indicating three questions for discussion: What are the best ways to involve our members from the commercial sector of the serials community? What’s missing? Why do publishers come?
An attendee affiliated with a publisher commented that exhibits would spoil the atmosphere. At an exhibit, a person is tied down; at this conference there is a more relaxed, informal conversation.
Geller inquired if there were ways to encourage this informal conversation. Another publisher-affiliated person replied he had attended last year and came back because of last year’s preconference. He felt the conference was very constructive because it included all three parts of the serials community. The main programs are relevant to publishers. NASIG could promote the structure of the conference as seminars to publishers. More advertising is needed.
A new attendee (library-based) suggested holding breakout sessions billed as “Meet a publisher,” “Meet a vendor,” or organizing a breakfast/lunch where library-based attendees could share a table with a publisher or vendor. He would like to see some structure but still keep it very informal.
A vendor representative commented that he listens to NPR and doesn’t find the sponsor’s blurbs at the end of programs offensive. NASIG could consider something similar. He felt one reason publishers don’t come is because NASIG has been a bit draconian with them, telling them what not to say, having a whole bunch of rules that treat them like second-class citizens. He hates the idea of exhibits; feels like a colleague without them; the exhibit table is a barrier. He would prefer the opportunity to sponsor a speaker, AV costs, or a breakfast with a sign stating who sponsored the event/service. Another possibility would be to create a producers and providers subdivision with its own guidance and give them a block of time to program as they wished. Publishers and vendors need to be valued as more than a source of money.
Geller summed this up as two ideas: an informal network and special produce/provider-created programming.
Another publisher representative stated he had noticed the difference between the Charleston Conference and NASIG was that selectors attended the
Charleston conference. NASIG should reach out to collection development folks because their attendance would attract publishers. Personal phone calls from publisher attendees to other publishers could help. He had presented twice at NASIG and feels publishers can learn from library-based attendees.
A community college librarian commented publishers should be aware that some librarians who do not have the title “acquisitions librarians” still do purchasing.
A library-based attendee stated that a NASIG goal is to involve more paraprofessionals and people starting out who have problems with costs. If companies sponsored meals and cut the cost of the conference, more people would come.
An ARL librarian stated she didn’t like the idea of publishers ‘co-opting’ part of the program. A lunchtime user group could be organized by a publisher.
A vendor representative stated she loved the NPR analogy and sponsor statement idea. She wondered why publishers/vendors are forbidden to state the name of their company but a library-based presenter can get away with mentioning the name of a vendor multiple times in a presentation.
A paraprofessional attendee commented that she does professional work at an institution and thought NASIG could encourage more paraprofessionals to come by getting librarians to urge their institutions to share travel monies with paraprofessionals. She loved the statement that the publishers/vendors are colleagues and don’t want to be on the other side of the table.
Geller noted that NASIG needs to stretch in all directions.
A senior editor reported he was told that NASIG is not like normal conferences. He did find opportunities to talk with many people and felt that publishers and vendors do have a role in NASIG. He feels the sessions currently offered are of interest to all.
Another attendee stated his first involvement with NASIG was at the suggestion of a vendor who enjoyed the
collegial nature of NASIG. He likes the idea of ‘in-kind’ sponsorship and feels that publisher interaction is very instructional. His institution feels it’s important to have someone attend NASIG.
It was suggested that the publishers that do attend NASIG might invite one publishing colleague to increase attendance from the publishing sector.
Another library-based attendee noted the Program Planning Committee should include publishers and vendors. She disliked the idea of a separate group and felt all should be involved in the solicitation of ideas.
Geller noted that NASIG does try to have publishers and vendors on all committees but gets few volunteers. Although there are always vendors on PPC, the group doesn’t always get proposals from vendors and publishers.
Another attendee stated she realized it’s hard to recruit people but PPC needs to call publishers and ask them to submit proposals, engage in proactive campaigning. She thought there should be some more formal way to ensure the NASIG Board always includes a publisher and a vendor.
A library-based worker noted she enjoyed eating with publishers at Dine-Arounds. In addition to program involvement, the Membership Development Committee needs to examine the idea that publishers are treated as second-class citizens.
Geller noted that there was good representation at the conference among subscription vendors but few ILS vendors were present. Why aren’t those people coming?
An attendee commented that she does everything at her library. She has attended five NASIG conferences and would like to meet some publishers she sees on the list of attendees. However, she often never actually sees them at any presentations she attends. She would like a better opportunity to meet them because she values personal relationships but finds it hard to establish them with some large publishers.
A subscription vendor representative noted that when NASIG was founded, it didn’t have exhibits in order for everyone to be equal. At that time major publishers sent out flyers and librarians visited publishers at ALA. Everyone needs to talk to publishers and vendors.
A publisher wanted to say thank you for the forum. She supports the idea of sponsorship similar to NPR. She likes the fact-to-face contact at NASIG. She is here to learn and engage and avoids sales talk. She likes to share meals and participate in events. She would like to see a tasteful way to support the conference such as providing pens or lanyards. She agrees that the potential for disaster canceling a conference is a problem for NASIG.
Geller asked for a show of hands on the questions “Should NASIG have exhibits?”, and those attending were overwhelmingly against it.
Someone suggested sponsorship of the late night social as an opportunity.
An attendee indicated she was on the board of several non-profits that have newsletter sponsors and felt that not having sponsorships was unusual.
Another noted that if you accept we are colleagues, he had difficulty in accepting that vendors and publishers are “commercial.” He didn’t realize how many publishers were attending the conference and found it hard to meet them.
Geller commented that diversity is about acknowledging our differences and accepting them. We accept them but need to acknowledge them.
A vendor representative stated that on paper NASIG is a serials organization but in reality it is a library organization where publishers and vendors are welcome guests. If it’s a library organization where outsiders are welcome to take part, that’s one thing. A natural tension exists between profit and non-profit. If NASIG is embracing all serials people, it must accept all.
Someone else stated he had never viewed vendors and publishers as guest but as colleagues. We need to describe who we are in a different way. He’s always seen NASIG as a group of people working in serials.
Someone remembered attending a program at the
San Antonio conference where a librarian and a vendor both talked about a problem. She would like to see more of that type of programming.
UKSG has a better inclusion of vendors and NASIG could learn from them. Ask publishers who attend UKSG why they attend UKSG and not NASIG.
Provide more opportunities for publisher/vendors to be visible during the conference.
It was suggested that NASIG might need designated slots on the Executive Board for publishers/vendors.
A librarian who has been to every NASIG felt she heard there is a real comfort level with some sponsorship but we need to also be comfortable with giving publishers and vendors more control.
Geller wrapped up by stating a community is measured by how the majority treats its minority. Today’s session provided ideas for informal networking plus more formal and structured ideas. No doubt we will have something new in next year’s conference.