25:2 (2010:05) D&D Annual Report

May 27, 2010 at 1:48 am | Posted in Committee Annual Reports, Database & Directory | Leave a comment

Database & Directory

Co-chair: Bob Persing (University of Pennsylvania), 07/10

Co-chair: Maggie Ferris (University of Delaware) 09/11

Members:
Alice Bright (Carnegie Mellon University), 07/10
Maria Collins (North Carolina State University), 09/11
Cecilia Genereux (University of Minnesota), 07/10
Tzu-Jing Kao (Multnomah County Library), 07/10
Jessica Minihan (University of Mississippi), 09/11

Board liaison:
Lisa Blackwell Continue Reading 25:2 (2010:05) D&D Annual Report…

25:1 (2010:03) Committee Updates: D&D

March 22, 2010 at 10:59 pm | Posted in Database & Directory | Leave a comment

[Ed. note: Excerpted from the committee’s January report to the Executive Board.]

Database & Directory
Bob Persing and Greg Matthews, Co-Chairs

Activities

The committee has been fairly quiet the last three months, other than routine processing of membership payments.

There are currently 754 active members.  But 63 of those were due for renewal between 10/1/09 and 12/1/09, and haven’t paid up.  This is a higher rate of non-renewal than in previous months (though I haven’t worked out the exact percentage).  The October people (28) have already been contacted by the Membership Development Committee, so they should be turned off this month. The November people (35) have been passed to MDC for contacting this month. Continue Reading 25:1 (2010:03) Committee Updates: D&D…

24:4 (2009:12) Committee Updates: D&D

December 18, 2009 at 3:35 pm | Posted in Database & Directory | Leave a comment

[Ed. note: The following is excerpted from the fall report to the Executive Board.]

Database & Directory
Bob Persing and Greg Matthews, Co-Chairs

September 2009

The summer has been quiet for D&D — a little too quiet.  Both new memberships and renewals have been coming in slowly, and more members have become inactive each month than have joined.  We suspect that as a result of rolling renewals and two-tiered registration fees, most renewals and new members will naturally concentrate in the spring.  This year will be the test case for this.
Continue Reading 24:4 (2009:12) Committee Updates: D&D…

24:2 (2009:05) Committee Annual Report: D&D

May 27, 2009 at 12:42 pm | Posted in Database & Directory | Leave a comment

DATABASE & DIRECTORY COMMITTEE
4/2009, revised 6/2009

Lisa Blackwell (Nationwide Children’s Hospital), 07/09 and  Bob Persing (University of Pennsylvania), 07/10, co-chairs

Members: Alice Bright (Carnegie Mellon University), 07/10, Heather Cannon (Loyola Health Sciences Library), 07/09, Ann Ercelawn (Vanderbilt University), 07/09, Cecilia Genereux (University of Minnesota), 07/10, Julie Kane (Sweet Briar College), 07/09, Tzu Jing Kao (University of Connecticut), 07/10, Greg Matthews (Washington State University), 07/09, Marit Taylor (University of Colorado, Denver) 07/09, Suzanne Thomas (University of Pittsburgh), 07/09
Board liaison:  Peter Whiting

ACTIVITIES
The months of January, February and March were primarily spent processing payments and troubleshooting inquiries from members as they struggle to adjust to the new rolling membership cycle.  January-April memberships processed: 281 (83 are new members.) With the opening of conference registration we have found that the registration system and the membership directory records don’t work together smoothly.  Members wishing to renew while registering for the conference are forced to enter as new members. This has resulted in quite a few duplicate member records which the committee then must consolidate.  The registrar, treasurer and D&D continue to work closely together to track payments in what frequently feels like separate accounting systems.  We hope to simplify the working procedures before the 2010 conference cycle begins and this may require additional programming adjustments in the database payment system. Continue Reading 24:2 (2009:05) Committee Annual Report: D&D…

24:1 (2009:03) Committee Update: Database & Directory

March 18, 2009 at 5:10 pm | Posted in Database & Directory | Leave a comment

COMMITTEE UPDATE
DATABASE & DIRECTORY COMMITTEE

Lisa Blackwell and Bob Persing, Co-Chairs

[Ed. note: Excerpted from the January report to the Executive Board]

ACTIVITIES
During September the committee concentrated on standardizing member and organizational records in preparation for initiating invoicing. This included entering renewal dates into each member record based on financial records from last year’s renewals. Invoices have been generated the first weeks of October, November and December. The next round of invoices will be generated January 12 for those individuals due to renew their memberships in February. Routine Database & Directory Committee working procedures are still under development. Relevant documentation will be posted in the committee space after completion of a committee conference call in early February. Continue Reading 24:1 (2009:03) Committee Update: Database & Directory…

24:1 (2009:03) Call for Committee Volunteers

January 29, 2009 at 3:22 pm | Posted in Database & Directory, Library School Outreach, Membership Development, News | Leave a comment

CALL FOR COMMITTEE VOLUNTEERS
Rick Anderson, Vice President/President-Elect

It’s that time of year again — if you have already submitted a volunteer form, thanks very much and you should look forward to hearing from us soon.  If you have not, please consider volunteering to serve on a NASIG committee.  All of us in the organization appreciate the tremendous efforts made by member volunteers, and in these financially straitened times, committee service is a great way to beef up your professional service with a minimum of impact on your travel budget.

There are opportunities in most committees this year, and particularly in these:

Database & Directory
Library School Outreach
Membership Development

For a full list of committees and an online volunteer form, please follow this link: http://www.nasig.org/about_committees.cfm

23:4 (2008:12) Committee Update: D&D

December 18, 2008 at 2:51 pm | Posted in Database & Directory | Leave a comment

COMMITTEE UPDATE – D&D
[Ed. note: Excerpt from the committee report for the September Executive Board meeting.]


DATABASE & DIRECTORY

Lisa Blackwell and Bob Persing, Co-Chairs
9/5/2008

ACTIVITIES

  • Lisa has been in contact with Sampson at ArcStone regarding specific reports that we are not able to run. Currently, we are unable to run a report to list paid memberships. Peter Whiting is consulting with Sampson to be able to run that report.
  • We are also unable to identify members who have not renewed within the past 3 years. That will probably not be possible unless we can find a way to compare data from the archival database with data in the new database. Lisa will be exploring that option.
  • Lisa, Bob, and Ann are currently working on standardizing documentation for organization affiliations and abbreviations.
  • Templates for using the blast system to welcome new members and confirm membership renewal have been created. All members of the committee have been learning how to use the blast system.
  • Committee documentation is being created and will be posted to the committee space (when Lisa is able to access the committee space!) Jia is working with the programmers to determine why some parts of the administrative side are inaccessible to those individuals who have permissions in place. It is of extreme importance that this issue be resolved as soon as possible as it is impeding the progress of formalizing new procedures for D&D and making them clear to committee members.
  • It quickly became apparent that the only way a previous member could renew if they were unable to log in was to go in through the “Join” button. This creates duplicate records that must be handled by D&D and has the potential to wipe out any record of an individual’s length of membership in NASIG. Lisa worked with Peter and Sampson to add a mechanism to the NASIG page that will allow inactive NASIG members to renew without creating new member records for themselves.

Continue Reading 23:4 (2008:12) Committee Update: D&D…

23:2 (2008:06) Committee Annual Report: DD

May 27, 2008 at 5:08 pm | Posted in Committee Annual Reports, Database & Directory | Leave a comment

DATABASE & DIRECTORY
Lisa Blackwell and Bob Persing, Co-chairs

Committee Members: Alice Bright (Carnegie Mellon University) 06/08, Heather Cannon (Loyola Health Sciences Library) 07/09, Ann Ercelawn (Vanderbilt University) 07/09, Cecilia Genereux (University of Minnesota) 07/09, Julie Kane (Sweet Briar College) 07/09, Tzu Jing Kao (University of Connecticut) 07/09, Greg Matthews (Washington State University) 06/08, Suzanne Thomas (University of Pittsburgh) 07/09, Taylor, Marit (joining after the annual conference).
Board liaison: Jeff Slagell

ACTIVITIES Continue Reading 23:2 (2008:06) Committee Annual Report: DD…

23:1 (2008:03) Committee Update: D&D

March 12, 2008 at 6:24 pm | Posted in Database & Directory | Leave a comment

[Ed. note: Highlights from the January committee report to the Executive Board.]

DATABASE & DIRECTORY
Lisa Blackwell, Chair

MEMBERSHIP
• 930 current members (down 189 (-17%) from 2007)

  • 95 new members in 2007 (not yet renewed for 2008)
  • 380 renewed members in 2007 (not yet renewed for 2008)
  • 32 new members for 2008
  • 27 pending new member applications
  • 408 renewed members for 2008
  • 7 complimentary or gratis members
  • 1 corresponding member

22:4 (2007:12) Committee Update: D&D

December 7, 2007 at 12:05 pm | Posted in Database & Directory | Leave a comment

[Ed. note: Highlights from the fall committee report to the Executive Board.]

DATABASE & DIRECTORY
Lisa Blackwell, Chair

A revised printable membership Directory for 2007 has been posted on the Web.

MEMBERSHIP
904 current members:

  • 113 new members in 2007 (not yet renewed for 2008).
  • 759 renewed members in 2007 (not yet renewed for 2008).
  • 25 new members for 2008.
  • 8 renewed members for 2008.
  • 3 complimentary or gratis members.
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