25:2 (2010:05) Bylaws Annual Report

May 25, 2010 at 7:32 pm | Posted in Bylaws, Committee Annual Reports | Leave a comment

Bylaws

May 1, 2010

Committee members: Evelyn Brass (University of Houston), David Burke (Villanova University), Pam Cipkowski (Loyola University), Deberah England (co-chair,Wright State University), Elizabeth Parang (co-chair, Pepperdine University), Linda Pitts (University of Washington), Kate Seago (University of Kentucky)

Board liaison: Sarah Wessel

We are pleased to submit the annual report of the Bylaws Committee for 2009/2010.

The committee held its annual meeting at the NASIG annual conference in Asheville, NC.  The revised (May 7, 2009) Bylaws Manual was posted to the NASIG bylaws committee workspace in the fall and further revisions were made following the first online voting on proposed bylaws amendments.

The committee submitted two amendments to the membership for consideration (see Appendix A).  The first amendment concerned the voting period for election of officers.  The amendment passed 162 (Yes) to 13 (No).  There were 762 active members and so that means only 23% of the membership voted. The NASIG Bylaws state, “Adoption [of a proposed amendment] shall be by two-thirds majority of those voting.”  As specified, the change went into effect immediately.

The second amendment concerned establishing the category of organizational member.  The amendment passed 152 (Yes) to 17 (No).  At that time there were 732 active members and so that means only 23% of the membership voted. This change also went into effect immediately.

In addition to changing the text of the bylaws on the NASIG web site, the bylaws changes were also posted to the bylaws committee space under the link “Recent NASIG Bylaws Changes,” http://www.nasig.org/about_committees_bylaws_changes.cfm.

Respectfully submitted,
Deberah England, co-chair
Elizabeth Parang, co-chair

Appendix A

Concerning the voting period for election of officer, the NASIG Bylaws now state:

Article VII. Elections and Nominations.

Section 1. Elections.

The committee responsible for nominations and elections shall submit an election calendar for the upcoming election cycle to the Executive Board no later than sixty days after the Annual Conference.  The election calendar shall state the steps and deadlines for nomination to eligible offices and officers, and members-at-large of the Executive Board, of announcements for the pending and final slate of candidates, for receiving nominations by petition, and for execution of the ballot for said election cycle.  The Executive Board shall approve the calendar and report it to the membership within fifteen days after submission.

The election calendar deadlines shall be set to accommodate the following time requirements:

  1. Ballots for an election shall be distributed at least sixty days prior to the Annual Conference and completed ballots shall be accepted for ten working days after distribution.
  2. Persons seeking a nomination by petition shall be allowed at least fifteen days from the time of notice to the membership of the pending slate of candidates, to gather and submit their petitions to the committee responsible for nominations and elections.

Candidates receiving a plurality of votes cast shall be elected.  In case of a tie vote, the committee responsible for nominations and elections shall decide the election by lot.  Notice of those elected shall be communicated to the membership prior to the Annual Conference, with a declaration made also at the Annual Conference.

This article of the NASIG Bylaws previously stated:

Ballots for an election shall be distributed at least sixty days prior to the Annual Conference and completed ballots shall be accepted for thirty days after distribution.

Concerning the establishing of a category of organizational membership, the NASIG Bylaws now state:

Article III. Membership.

Section 1. Membership rights and responsibilities.

Active membership shall consist of individual members or organizational members who remit dues, and shall carry with it the right to vote, to hold office, and to share in the benefits afforded by the objectives of NASIG.  Organizations receive three memberships and three registrations to the current year’s conference, to be used by individuals in the organization, as well as the right to purchase a Vendor Exhibit table at a discounted price.  Each of the three individuals within the member organization is a full member of NASIG with all rights and privileges.  The organization itself is not a member and cannot vote or otherwise function in NASIG as a collective entity.  Corresponding membership shall consist of individuals who are representatives of peer professional organizations, and shall carry with it the right to attend meetings and share in the benefits afforded by the objectives of NASIG.  Corresponding membership does not include the right to vote or hold office.

Members shall act in accordance with the stated purposes and policies of NASIG and abstain from actions tending to injure the good name of the organization, disturb its well-being, or hamper its work. In cases where infractions occur, the Executive Board may take action as necessary.

This article of the NASIG Bylaws previously stated:

Active membership shall consist of individuals who remit dues, and shall carry with it the right to vote, to hold office, and to share in the benefits afforded by the objectives of NASIG. Corresponding membership shall consist of individuals who are representatives of peer professional organizations, and shall carry with it the right to attend meetings and share in the benefits afforded by the objectives of NASIG. Corresponding membership does not include the right to vote or hold office.

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