24:3 (2009:09) 24th Conference: NASIG Business Meeting Minutes

September 15, 2009 at 1:38 pm | Posted in Business Meeting | Leave a comment

NASIG BUSINESS MEETING MINUTES
JUNE 6, 2009, ASHEVILLE, NORTH CAROLINA

Joyce Tenney, NASIG Secretary

CALL TO ORDER AND WELCOME (Emery)

At 3:47 p.m., June 6, 2009, Jill Emery, NASIG president, welcomed everyone and called the meeting to order.

Emery introduced Tony Kidd, chair of UKSG, and welcomed him to the NASIG annual conference.

Tony Kidd, chair of UKSG, brought greetings from the UKSG and noted that we share many of the same issues and concerns.  The next UKSG meeting will be in Edinburgh, Scotland, on April 12-14, 2010.  He extended an invitation to all NASIG members to attend.

UKSG chair Tony Kidd.

UKSG chair Tony Kidd.

HIGHLIGHTS OF THE PAST YEAR (Emery)

Emery reported that it has been a very busy and productive year.  She noted that many NASIG members contributed to the successful year, and she had many to thank for an outstanding year.  She recognized those NASIG members who had attended all 24 NASIG annual conferences.  Emery noted the following accomplishments for this year:

  • Administrative Support Task Force did a great job creating a job description for a paid staff member for NASIG.  Unfortunately, due to economic conditions the project of hiring an administrative staff member for NASIG work was put on hold.
  • The Rose Robischon Award was developed by the Awards & Recognition Committee.
  • The John Merriman Award is being developed in conjunction with the UKSG and will be offered for the first time at the 2010 conference.
  • There was a cover redesign of The Serials Librarian by Taylor & Francis with input from the NASIG Proceedings editors.
  • The first NASIG UnConference was held in Kansas this spring and was very successful.
  • NISO webinars are now offered to NASIG members at the NISO member rate and many NASIG members are taking advantage of this benefit.
  • The Electronic Communications Committee has developed documentation for some of the administrative functions of the new web platform.
  • Library School Outreach Committee has developed relationships with several library schools and is working to strengthen ties with this constituency.
  • Membership Development Committee has completed the redesign of the NASIG membership brochure.
  • Nominations & Elections has successfully used online voting for the second year in a row.
  • Publications and PR Committee has been contributing to the Serials E-News, from the UKSG and working on additional guides.
  • Joyce Tenney was appointed conference coordinator for 2 years.
  • Buddy Pennington was appointed web liaison for 2 years.
  • The task force to revise the speaker reimbursement policy developed and had approved a new policy.  Members of the task force were Dan Tonkery, Ann Mitchell and Clint Chamberlain.
  • The 25th Anniversary Task Force was created and is working on programs and events for the 2010 anniversary conference.

REPORT OF THE TREASURER

Whiting reported that the NASIG balance sheet looks good.  We are conservative in our spending and have been monitoring our accounts.  Earlier in the year we moved money from our Schwab account over to our savings account to protect the balance.  Over the next year, the Financial Development Committee will be looking at our insurance policies.  Lisa Blackwell is the new treasurer-in-training and will be learning the various functions and systems over the next year.

REPORT OF THE SECRETARY

Tenney reported on highlights of the executive board meeting.

The board reviewed NASIG committee annual reports and we would like to thank all of the committees for a great year.  Highlights from committee report discussions are as follows:

  • The board voted to accept the recommendation of the Financial Development Committee to have a vendor expo at the 2010 annual conference.
  • Self publishing options for the NASIG Proceedings are being investigated.
  • Buddy Pennington, the website liaison, will be working with committees over the next few months to develop a listing of options for enhancements and improving the functionality of the website.

For a full report please read the Executive Board meeting minutes published in the NASIG Newsletter.

INTRODUCTION OF THE 2009-2010 BOARD

Emery introduced the co-chairs of Nominations & Elections, Kathy Brannon and Tim Hagen, who introduced the incoming board members.

Katy Ginanni, Vice President/President-Elect
Carol Ann Borchert, Secretary
Lisa Blackwell, Treasurer-In-Training
Members-At- Large
Patrick Carr
Steve Kelley
Christine Stamison

RECOGNITION OF OUTGOING BOARD MEMBERS AND COMMITTEE CHAIRS

Emery thanked all outgoing board members and committee co-chairs.  She introduced the co-chairs of the Awards & Recognition Committee.  Patrick Carr and Carol Ficken present tokens of appreciation to all outgoing board members and committee co-chairs.

CALL FOR OLD BUSINESS

Emery introduced Bob Persing, parliamentarian for the business meeting.

Persing called for old business.

No old business was raised.

CALL FOR NEW BUSINESS

Persing called for new business.

No new business was raised.

The meeting was adjourned at 4:15 p.m.

Drafted 6/18/09 jt; edited 8/12/09 cab

BOARD APPROVED with correction:  8/7/09

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