24:3 (2009:09) 24th Conference: Strategy Session: Piloting and E-Journals Preservation Registry Service, PEPRS

September 11, 2009 at 12:49 pm | Posted in Conference Reports, Strategy Sessions | Leave a comment

Piloting an E-Journals Preservation Registry Service, PEPRS

Fred Guy, Project Manager, EDINA; Peter Burnhill, Director, EDINA
Reported by Yumin Jiang

Fred Guy and Peter Burnhill, both of EDINA, the UK national academic data center based at the University of Edinburgh, presented a strategy session on a two-year project piloting an e-journals preservation registry service, PEPRS.  The aim of the project is to investigate and pilot an online facility that enables librarians and policymakers to ascertain the archival provision for e-journals.

Burnhill began the program by introducing the organizations involved in the effort.  There are two partners: EDINA, based in the University of Edinburgh, Scotland; and the ISSN International Centre (ISSN IC) located in Paris, France.  The funding body is the UK Joint Information Systems Committee (JISC).  Guy described the background of the project.  Most science journals and arts and humanities journals are now online.  Librarians and researchers are concerned about long-term accessibility and preservation of those e-journals.  Many organizations are addressing this issue in various fashions.  However, sometimes it is not apparent who is doing what, or if a particular journal is covered by any archiving initiatives.  JISC commissioned a scoping study in 2007 and one of the recommendations was that an e-journal archiving registry should be built.

PEPRS officially started in August 2008.  It focuses on e-serials with an ISSN, and on journal title-level information.  Five preservation agencies are in the pilot, including two third-party organizations, CLOCKSS and Portico; two national libraries, the British Library and Koninklijke Bibliotheek; and one library cooperative, UK LOCKSS Alliance.  The registry contains two kinds of metadata: metadata on e-journals, such as title, ISSN, and extent issued online, provided by the ISSN IC; and metadata on preservation actions, such as access policy and extent preserved, provided by the preservation agencies.  The service piece will be developed by examining registry user requirements.

The presenters then shared some thoughts and actions on issues that came up.  They chose to use E-Journals Register sourced from ISSN Register, and encouraged the audience to push for ISSNs to be assigned to their favorite e-journals.  Questions remain on what to do with those print serials that are digitized retrospectively.  For current and reliable information about policies and coverage by preservation agencies, the project hopes to rely on network interoperability to search or harvest quality data.  How to collect and display holdings information is another complicated issue.  The presenters commented that holdings information is difficult to handle, and maybe there is a role for DOI or ONIX for Serials.  Some other questions include whether this project is scalable if the scope becomes international, and whether PEPRS needs to adapt if the attention is turned to post-cancellation access rather than preservation.

A demonstrator site is expected to be available in fall/winter 2009.  An assessment of the project is scheduled in February 2010.  The project website is at: http://edina.ac.uk/projects/peprs/.


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