23:4 (2008:12) Committee Update: A&R

December 18, 2008 at 2:29 pm | Posted in Awards & Recognition | Leave a comment
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COMMITTEE UPDATE – A&R
[Ed. note: Excerpt from the committee report for the September Executive Board meeting.]

AWARDS & RECOGNITION
Patrick Carr and Carol Ficken, Co-Chairs
September 2008

ACTIVITIES SINCE LAST REPORT

  • Elizabeth MacDonald and Rita Johnson conducted an online survey of 2008 award winners regarding their experiences at the 2008 NASIG Annual Conference. The survey aimed to assess ways in which A&R can improve the experiences of future award winners.
  • Sarah Morris completed a write-up of the results of the committee’s online survey of 2008 award winners and submitted the write-up for publication in the September 2008 issue of the Newsletter.
  • Yumin Jiang composed brief descriptions of each NASIG award and submitted the descriptions to the Electronic Communications Committee for publication on the main awards page of the NASIG website (http://www.nasig.org/about_awards.cfm).
  • Committee reviewed and agreed with the recommendations of the NASIG Board for better spotlighting award recipients on the NASIG website and NASIG-L.
  • Committee engaged in an email conversation over the summer regarding the creation of a needs-based award and revisions to the criteria used to evaluate applicants for the Serials Specialist Award. As a result of this email conversation, the committee has developed proposals for the NASIG Board (see attachment).

ANY CHANGES OR EXCEPTIONS TO BUDGET

  • The budget estimate submitted to the NASIG Board projects eight recipients of the 2009 Student Grant Award. This projection reflects the number of recipients of this award that the board approved for 2008. In a previous meeting, the board had indicated that it would decide in each year’s January meeting the number of Student Grant awards to give at the upcoming conference. If the board decides to increase or decrease the Student Grant awards given in 2009, the A&R budget estimate would change accordingly.
  • The A&R budget would increase if the NASIG Board were to make the changes proposed in the attached document, “Proposals to the NASIG Board for the Creation of a Needs-based Award and Revisions to the Criteria Used to Evaluate Applications for the Serials Specialist Award.”

RECOMMENDATIONS FOR BOARD

  • Building on the board’s recommendations for better spotlighting award recipients on the NASIG website and NASIG-L, A&R recommends that in the future the NASIG website and/or the NASIG Flickr site feature photographs of each new award winner attending the annual conference posing with his or her award.
  • See the attached document, “Proposals to the NASIG Board for the Creation of a Needs-based Award and Revisions to the Criteria Used to Evaluate Applications for the Serials Specialist Award.”

PROPOSALS TO THE NASIG BOARD FOR THE CREATION OF A NEEDS-BASED AWARD AND REVISIONS TO THE CRITERIA USED TO EVALUATE APPLICATIONS FOR THE SERIALS SPECIALIST AWARD
Submitted by: NASIG Awards & Recognition Committee
Date of Proposal: 5 September 2008

INTRODUCTION
During the A&R Committee’s meeting at the 2008 NASIG Annual Conference, the committee’s liaison to the NASIG Board, Bob Boissy, informed A&R that the board had approved in principle the creation of a new award that would be given on the basis of financial need and that would provide the award recipient with a 50 percent stipend for the costs of attending and registering for the NASIG Annual Conference. Boissy informed A&R that the board wished for them to develop a proposal for such an award.

At this same meeting, A&R discussed the Serials Specialist Award. The committee noted the high number of applicants for this award and questioned whether education was an appropriate criterion for evaluating applicants.

Over the course of the summer, A&R discussed both of these topics via email messages. In considering the creation of a needs-based award, A&R weighted the possibility of proposing two such awards, one for professionals and one for paraprofessionals. However, the committee ultimately determined that the best way to meet the needs of paraprofessionals was not through the creation of a new needs-based award specifically for paraprofessionals but rather the revision of the Serials Specialist Award.

Accordingly, this document has two sections. The first section discusses proposed revisions to the criteria used for evaluating applicants for the Serials Specialist Award. The second section proposes the creation of a new NASIG award which would be given on a yearly basis to a serials professional with a significant financial need.

PROPSED REVISIONS TO THE CRITERIA USED TO EVALUATE APPLICANTS FOR THE SERIALS SPECIALIST AWARD

In previous years, applications for the Serial Specialist Award have been evaluated using five criteria:

  1. Strength of academic background;
  2. Library experience;
  3. Statement regarding career objectives;
  4. Statement regarding desire to attend NASIG conference; and
  5. Recommendation provided within the application’s reference questionnaire.

A&R recommends that the first of these criteria, strength of academic background, not be used in evaluating future applications for the Serials Specialist Award.

The reason for this recommendation is the significant advantage that an MLS or other graduate degree gives to applicants. As this award is specifically geared to applicants in paraprofessional positions, A&R feels that using education as a criterion for evaluating applicants unfairly handicaps those who have significant paraprofessional experience but lack an advanced academic degree.

In addition, A&R notes that, for at least the last two years, NASIG has received more applications for the Serials Specialist Award than any other award. Given (a) the board’s interest in provide greater support based on financial need; (b) the high number of applicants for the Serials Specialist Award; and (c) the inability that most libraries have to provide any financial support for paraprofessionals to attend NASIG conferences: A&R recommends that the board channel some of its interest in providing greater support based on financial need to increase recipients that receive the Serials Specialist Award each year.


PROPOSAL FOR THE CREATION OF A NEEDS-BASED AWARD


A&R proposes the creation of a new, needs-based award to be given by NASIG on an annual basis. A&R further proposes that this award be titled the “Rose Robischon Scholarship” in recognition of the contributions that deceased NASIG member Rose Robischon has made to NASIG and the serials community.
Recommendations regarding the scope, eligibility, and application requirements of this award are discussed below.

Scope: The purpose of this award is to provide financial support through which a serials professional lacking funds for professional travel will be able to afford attendance at the NASIG annual conference.

Eligibility: This award is open to applicants in any NASIG member country (defined for this purpose as the United States, Canada, Mexico, and Greenland). Applicants must currently be in a position of a professional nature with primary responsibilities for some aspect of serials, e.g. head of serials, serials acquisitions, serials vendor, serials publisher. Each applicant must provide information indicating that his or her institution does not offer sufficient financial support to cover the cost of attending a NASIG Annual Conference. While there are no eligibility requirements with respect to numbers of years of experience, preference will be given to applicants who have not previously attended a NASIG Annual Conference and who can demonstrate that they will significantly benefit from doing so.

Application Requirements: The following materials are required to be submitted electronically either in Microsoft Word or plain text (.txt) format:

  • A completed application form. This form will include questions concerning the following:
    • Estimated cost of attending the upcoming NASIG Annual Conference;
    • Employer’s policy regarding reimbursement for the costs of attending professional conferences;
    • The amount of professional support the applicant anticipates receiving from his or her employer in order to attend the upcoming NASIG Annual Conference;
    • The extent to which the award would benefit the applicant’s professional development and engagement in the serials profession.
  • A reference questionnaire completed by the applicant’s current supervisor. This questionnaire will include questions allowing the supervisor to explain the nature of applicant’s financial need for attending a NASIG Annual Conference and describe how the applicant would benefit from attending this conference.
  • A current resume or curriculum vita.
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