23:3 (2008:09) 23rd Conference (2008): Tactics Session: Using Institutional and Library Identifiers to Ensure Access to Electronic Resources

September 2, 2008 at 3:40 pm | Posted in Tactics Sessions | Leave a comment

TACTICS SESSION

Using Institutional and Library Identifiers to Ensure Access to Electronic Resources
Helen Henderson, Ringgold; Don Hamparian, OCLC
Reported by Janet Aracand

Helen Henderson of Ringgold started the discussion of two similar initiatives to create standardized institutional profiles.  She described the 15 steps in the order/fulfillment process: each step is a place where the order can go astray and be rejected.  This is especially true if elements do not match up due to changes in name, agent, publisher, hosting platform, price, bundle, license, or authentication.  Ringgold provides customer information for publishers through the “Identify” database and services.  Identify’s Institutional profiles contain: institutional ID number; name in the customer’s local language; anglicized name; customer location; classification, corporate, academic, etc;  size, various metrics are used; URL; related institutions; consortia membership; and library name.   It can take months to work through a publisher’s customer list and create all the records. Customers in Asia, Latin America and Europe may require more time since they may not already be in the Identify system.  The cost is on the publisher side, not the publisher’s customers.

Don Hamparian of OCLC stated that centralized data was essential for delivering content and service more efficiently on the web.  OCLC’s “Worldcat Registry” is one and a half years old and stores the following community information: unique identifier, Worldcat ID and secure HashID; name; other standard ID numbers, ISIL, OCLC symbol, SAN, NCES; electronic and physical location; IP address;  library services, catalog URL, virtual reference;  deep link; relationships; contacts; and search and retrieval web services.  There are now 93,000 records, prepopulated with pre-existing OCLC data, augmented by libraries and other partners.  It is free for libraries to maintain their profiles and share with partners.  Libraries can use it to register OpenURL resolvers and IP addresses, and to share their profiles with selected organizations. OCLC uses it to configure Worldcat Local and for OPAC deep links for worldcat.org’s fulfillment options.  Vendors can use it as a source for an OpenURL gateway and library profile information, if granted permission by the library.

The two presenters saw potential intersections for Identify and Worldcat Registry as possible areas of cooperation, and to see if they can map Worldcat IDs to Identify Institutional Identifiers.  OCLC has many public and school library profiles that Ringgold lacks, while Ringgold has many corporate libraries that OCLC lacks.

John Shaw indicated that a publisher such as Sage Publications could use these resources to uniquely identify the institution and their components; to group subscribers together; to facilitate the production of holdings lists; to define consortia tiers; to facilitate de-duping and data cleansing; and increase the efficiency and accuracy of transmissions between partners.

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