23:2 (2008:06) Bylaws Amendments

May 27, 2008 at 4:42 pm | Posted in Bylaws | 4 Comments

2008 BYLAWS AMENDMENTS
Konstantin Gurevich, Chair, Bylaws Committee

This year, the Bylaws Committee presented and the membership approved two amendments to the Bylaws. As is most often the case, the initiative came from the board, which felt that a few small but important changes needed to be made to the Bylaws.

The first amendment concerned the term of office of NASIG treasurer. Being highly technical and carrying a lot of responsibility, the treasurer’ position at NASIG is the only one besides the president’s that requires a lengthy apprenticeship. It means that in some years, NASIG has both the sitting treasurer and the trainee treasurer. The wording of the Bylaws article describing the position of the treasurer was such that it could be interpreted that the treasurer’s total term of office was four years. The board felt that this placed too much burden on the individual elected to be treasurer, and so the amendment clarified that the new treasurer should be elected to a term of three years, serving out the first year as treasurer elect. The first year would also coincide with the sitting treasurer’s last year in office. This ensures continuity and limits the burden placed on our volunteer treasurers.

The other amendment concerned the fiscal year for membership dues. Until now, the fiscal year corresponded to the calendar year, which meant that if somebody joined NASIG in the middle of the year, say, right before the annual conference, this new member essentially paid the full annual amount for only a portion of the year. This may not have been too burdensome when the dues were $25, but that is no longer the case. In addition, all dues renewals were coming in at the end of the year, thus creating a very uneven workload for those who process them. At the same time, the new technology that NASIG continues to implement made it possible to introduce an individual (rolling) fiscal year, which starts with the date when a new member’s registration is actually processed. The passing of the amendment makes NASIG more welcoming to new members and reduces the workload for the treasurer and the Database & Directory Committee, spreading it across the year, which fits with our strategic goal of reducing the workload for volunteers.

The board intends to apply this rolling fiscal year to new members only, leaving the fiscal year for current members – i.e., those who joined before the passage of this amendment – intact, from January 1 through December 31.

The old and new wording of the bylaws affected by these amendments are appended below.

 

TEXT OF BYLAWS AFFECTED BY THE 2008 AMENDMENTS

 

Amendment 1 (treasurer’s term)

 

Old wording:

 

Article IV. Executive Officers.

Section 4. Terms of Office

 

The treasurer shall be elected during the second year of the sitting treasurer’s term, and shall serve for a period of one year as ex-officio “treasurer in training.” The newly elected treasurer would then serve one three-year term on the Board following the ex-officio period.

 

Article V. Executive Board.

Section 4. Terms of Office.

 

The treasurer shall be elected during the second year of the sitting treasurer’s term, and shall serve for a period of one year as ex-officio “treasurer in training.” The newly elected treasurer would then serve one three-year term on the Board following the ex-officio period.

 

New wording:

 

Article IV. Executive Officers

Section 4. Terms of Office.

 

The treasurer shall be elected for a term of three years. The first year shall be served as treasurer-elect, followed by two years as treasurer.

 

Article V. Executive Board

Section 4. Terms of Office.

 

The treasurer shall be elected for a term of three years. The first year shall be served as treasurer-elect, followed by two years as treasurer.

 

Amendment 2 (membership fiscal year):

 

Old wording:

 

Article III. Membership.

Section 2. Dues and Fiscal Year.

 

Dues, which shall cover a fiscal year of January 1 through December 31, shall be remitted to NASIG annually by individuals desiring active membership.

           

New wording:

 

Article III. Membership.

Section 2. Dues.

 

Dues shall be remitted to NASIG annually by individuals desiring active membership.

 

 

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4 Comments »

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  1. Would it be possible to include the old text and new text for the bylaws changes in the report, as well as detailed voting results? Thanks.

  2. That’s all up to the Board. I haven’t seen the detailed voting results myself. In general, the Bylaws committee doesn’t publicize anything unless it’s specifically asked to, as was the case with the above article.

  3. Below are the detailed voting results for the Bylaws amendments.

    Amendment 1 — yes 274 no 7
    Amendment 2 –- yes 267 no 15

  4. The text (old and new) of the amended sections of the bylaws have been appended to the article. Thanks to Konstantin and Bob Schatz, the Bylaws Committee’s board liaison, for their help.


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