21:4 (2006:12) Other Serials News: SCCTP Holdings Workshop

November 29, 2006 at 2:00 pm | Posted in Other Serials and E-Resources News | Leave a comment

Reported by Keiko Okuhara  

Again, we are very lucky to host the Serials Cataloging Cooperative Training Program’s (SCCTP) workshop at the University of Hawaii at Manoa Campus, Hawaii.  The Serial Holdings workshop was offered on March 29, 2006 at the UH Law School.  Thirty attendees took advantage of the luxurious classroom of the law school and welcomed an energetic instructor, Linda S. Geisler, from the Library of Congress.   

With a serials background and considerable experience giving serials training at the Library of Congress, Linda was able to bring firsthand knowledge to her serial holdings instruction.  After receiving a lei, Linda got the workshop off to a smooth start with an overview of the Z39.71 standard for the display information and MARC format for Holding Data (MFHD).  Because of her pragmatic serial holdings concept, her instruction was in tune with how users actually see serial holdings from the standpoint of holdings display and communication standards.  

Linda tackled various workflows for a holdings process and emphasized the practical aspects of displaying serial holdings with standardized and simplified punctuation. Then the workshop proceeded to the details of MFHD, the leader and MARC fields from 001 through 852, and how to record holdings and patterns.  Holdings information is recorded in two different fields that are paired and linked. While fields 853 (serial), 854 (supplement), and 855 (index) include the caption and the publication pattern, fields 863, 864, and 865 contain the enumeration and chronology. The fields are linked through the 853 subfield 8.  Pattern information is also coded and allows the system to predict the forthcoming issue. Since the textual holdings are used for the Hawaii Voyager system, discussions on free-text format combining captions with enumeration and chronology date in the 866 field were especially useful for the trainees.        

The concept and goal of updating a holdings record are well addressed in articulating how the holdings are complete for a title, the most currently received issue, and how you can plan for cancellation, etc. One of the challenges in maintaining holdings information is to factor in physical volume change due to binding, and it is critical to pay close attention to issue numbering and dates to understand the publication pattern.  Because the attendees’ level of experience was varied, Linda tried to focus on the basics of maintaining serial holdings. 

Last, but not least, we are very thankful to the Hawaii Library Association (HLA) and the NASIG Continuing Education Committee for their generous financial support to allow us to hold the workshop in Hawaii for three years in a row.  Also, I am grateful for local support from the William S. Richardson Law Library and School of Law of the University of Hawaii at Manoa.  All these various support and assistance made the workshop a great success.  



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