NASIG Newsletter

ARCHIVES
Marie Seymour-Green, Archivist; Sheryl Williams, Archivist-in-Training
Joyce Tenney, Board Liaison

2006-2007

This is the first year of the archivist-in-training position, developed to ensure a smooth transition in the fulfillment of responsibilities of the position from one individual to the next.  We are working on defining the assigned duties of the archivist position, and how the archivist-in-training assists in those duties; all of this information will be included in an Archivist’s Manual.

This focus has led to the development of an archives policy and guidelines.  Still under construction, we have relied on committee minutes to determine the intention of the position; the correspondence with the Archives Department at the University of Illinois-Champaign (UIC) for the procedures for submitting archival; and procedures from numerous organizations and institutions as examples.  This document will include: 

1. Guidelines regarding the type of material to be retained in the Archives.
2. Procedures for processing archival material for shipment to the University of Illinois-Champaign.
3. Procedures for requesting materials from the UIC archives.
4. A timeline for requesting archival material from NASIG Board members and committees.
5. Other information as identified.

The policy will be available on the NASIG website.

A listing of NASIG materials is available on the UIC website:  http://web.library.uiuc.edu/ahx/archon/index.php?p=collections/controlcard&id=3140&q=nasig

ACTION ITEMS 

1. Continue the development of the manual and policy, to be completed by September, 2007.
2. Retrieve materials and ship to UIC by September, 2007.

ARCHIVIST
Marie Seymour-Green, Archivist 

Elizabeth Parang (Board Liaison) 

ACTIVITES SINCE LAST REPORT
See Checklist for Receipt of Archival Materials (below). 

ACTION ITEMS
None 

BUDGET
None

ACKNOWLEDGEMENTS
Thanks to outgoing Secretary Elizabeth Parang for her hard work and for always reminding me when my reports were due! 

STATISTICS
No requests made.

CHECKLIST FOR RECEIPT OF ARCHIVAL MATERIALS

Committee - Description of Material - Date Received or Date Forwarded to Permanent Archive

Secretary - 1/2005 Executive Board meeting agenda & supporting docs. - Received 1/2006

Secretary - 2005 Membership Directory - Received 1/2006

Secretary - 3/2005 Executive Board conference call agenda & supporting docs. - Received 1/2006

Secretary - 5/2005 Executive Board meeting agenda & supporting docs. - Received 1/2006

Secretary - 10/2005 Executive Board meeting agenda & supporting docs - Received 1/2006

Secretary - 2004-2005 Committee Annual Reports:  Treasurer; Archivist; Awards & Recognition; Bylaws; Database & Directory; Electronic Communications; Evaluations & Assessment; Newsletter; Nominations & Elections; Online Registration Team; Mentoring Task Force; Proceedings; Professional Liaisons; Publications; Publicist; Site Selection; 20^th Anniversary Task Force; History Task Force; Program Planning - Received 1/2006

Secretary - 2003 & 2004 Evaluation & Assessment Committee Annual Reports - Received 1/2006

Newsletter - NASIG Newsletter, v.20:no.4 (Dec. 2005) - Printed by Archivist when announced on listserv

Newsletter - NASIG Newsletter, v.21:no.1 (Mar. 2006) - Printed by Archivist when announced on listserv