25:2 (2010:05) Proceedings Annual Report

May 27, 2010 at 1:54 am | Posted in Committee Annual Reports, Proceedings | Leave a comment

Conference Proceedings2009/2010
Annual Report
April 2010

Committee members:

• Allyson Zellner, EBSCO
• Lori Terrill, University of Wyoming
• Joseph Thomas, East Carolina University (new co-editor for 2010-2011)

Board liaison:

• Virginia Taffurelli

Activities

• The 2009 Proceedings are comprised of thirty-three individual papers covering all preconference, vision, strategy, and tactics sessions presented at the conference.  A brief schedule regarding the editing of the 2009 papers is provided below:
  • 2009 conference reports were due to the editors on July 17, 2009.  The editors provided extensions to a few authors.  One recorder did not supply a paper after repeated reminders.  The reporter for the NASIG Newsletter who wrote a report on that session was contacted and asked to expand the paper for the Proceedings.  She agreed.  Additionally, approximately six weeks after the conference the editors learned that a recorder was expected for one of the vision sessions, although this was not indicated to the editors beforehand.  A volunteer recorder was found who was willing to write a paper for the session using a poor quality audio recording.
  • The editors used Google Docs to edit the papers and prepare them for Taylor & Francis.
  • The edited papers were uploaded to Taylor & Francis’ CATS online production system in January 2010.
  • The proofs were reviewed by the editors in early March 2010.
  • The Proceedings were published online and in print by Taylor & Francis in April 2010 as volume 58 of the Serials Librarian.  PDFs of the Proceedings were sent to the Electronic Communications Committee and have been posted on the NASIG website.
• A couple of authors expressed the desire to retain copyright to their papers.  After discussions with Taylor & Francis and the NASIG board, these authors were given the option to sign a form retaining their copyright, but allowing for publication in the Serials Librarian.  Permission was requested to post the papers to the NASIG website.
• The complimentary copies list was compiled by the editors and submitted to Taylor & Francis in March 2010.
• The editors have completed a major revision of the Proceedings Editors’ Manual.
• Joseph Thomas from East Carolina University has been selected as the new Proceedings editor for the 2010/2011 term.  He will be replacing Allyson Zellner, who rotates off prior to the 2010 conference.
• The editors have sent out a call for recorders for the 2010 conference and will be reviewing applications and making assignments in late April/early May.

Statistical Information

• None

Action(s) Required by Board

• None

Questions for Board

• None

Recommendations to Board

• None

Names of Persons Submitting Report

Lori Terrill
Allyson Zellner
Joseph Thomas