24:2 (2009:05) Committee Annual Report: PPC

June 1, 2009 at 1:10 pm | Posted in Program Planning | Leave a comment

PROGRAM PLANNING COMMITTEE

The main business for the 2008/2009 year for the Program Planning Committee was to develop the program for the 2009 conference.

VISION SPEAKERS
Three vision speakers were selected through discussions among the PPC and board. Peter Morville, Carol Tenopir, and Geoffrey Bilder are the slated vision speakers.

STRATEGY & TACTICS SESSIONS
The strategy and tactics sessions were filled through two calls for proposals and ideas. A total of 56 proposals were received; 33 from the first call and 23 from the second call. In committee deliberation, PPC made the decision not to combine programs on similar topics, as was common in the past, but rather to select the strongest proposal. The final slate consists of 12 strategy and 14 tactics session with 57 speakers.

PRECONFERENCES
Three preconferences are scheduled: The SCCTP “Electronic Serials Cataloging” workshop (1.5 days on Wednesday 6/3 and Thursday 6/4), “Navigating Your Way through the E-journal Rapids” (1 day, Wednesday 6/3), and “Basics of E-Resources Licensing” (half day Thursday 6/4). For the first time, minimum registration guidelines were set for 10 people per session registered by May 1.

POSTERS
A subcommittee of Meg Mering, Anne Mitchell, and Jean Sibley reviewed the proposals for posters.  Posters will be available 9 a.m.-5 p.m. on Friday, June 5, with presenters available to discuss their posters during the afternoon break. The posters scheduled for the conference are the following:

• “Acquiring and Managing Digital Streaming Media,” presenter: Jo McClamroch, Indiana University Libraries
• “Closed Stacks’ for Current Issues,” presenter: Paula Sullenger, Auburn University
• “From E-mail to Web to Wiki: the Evolution of E-Journal Communications among Libraries Staff,” presenter: Jennifer Edwards, MIT Libraries
• “Incorporating the Average Cost of Serials and Integrating Resources in a Library Materials Budget Allocation Formula,” presenter: Dawn Stephen, Belmont University
• “Increasing Access to Serials without Assigned ISSNs,” presenter: Barbara M. Pope, Axe Library, Pittsburg State University
• “Making Usage Data Understandable with Visual Representation,” presenter: Lisa Kurt, University of Nevada, Reno
• “Moving Mountains: Steering a Course through a Rapid Collection Resizing,” presenter: Marit Taylor, Auraria Library, University of Colorado at Denver
• “Riding the Rapids and Rolling with Confidence: Promoting A to Z List Using Tutorials and Poster Sessions,” presenter: Regina Koury, Idaho State University
• “Unraveling Analyzed Serials in Innovative Interface’s Millennium,” presenter: Kathleen McCallister, Thomas Cooper Library/University of South Carolina

DISCUSSION GROUPS & USER GROUPS
Discussion groups and user groups are currently being finalized with facilitators. A subcommittee of Michael Arthur, Adam Chesler, and Stephen Clark reviewed the proposals and are working with facilitators. We are anticipating 7 discussion groups to be held Friday 12:30-1:45, during which time box lunches will be available. We expect 5 user groups on Sunday 9 a.m.-10 a.m. so attendees can have an opportunity to discuss topics of common interest in a non-commercial setting.

SCHEDULE
Another responsibility of PPC is setting the daily schedule for conference events. The conference schedule for this year pushed back the start of official events to 9AM and moved the business meeting away from lunch and combined it with brainstorming. Committee meetings were moved to an afternoon slot. This is the second year in which sessions are not automatically repeated. PPC created program tracks to help people determine which sessions are more relevant to their interests.

OTHER ACTIVITIES
PPC had a number of other activities this year

• Considered the report from Evaluation & Assessment from the 2008 conference in developing the schedule and program slate
• Participated in the selection of the 2009 conference theme
• Revised proposal receipt procedures to reiterate timeline for responses to proposals

CURRENT ACTIVITIES

• Contacting speakers with final reminders
• Program liaison Paoshan Yue is coordinating with CPC on program content for conference website and on-site programs
• Handout coordinator Michael Hanson will be posting presentations and support materials to the NASIG website so attendees can download materials the week before and during the conference. Presenters will have the opportunity to update materials after the conference.
• Hoping there will not be any last-minute crises

ACKNOWLEDGMENTS
I would like to thank all committee members Michael Arthur, Adam Chesler, Stephen Clark, Rubye Cross, Cris Ferguson, Michael Hanson, Jared Howland, Sandy Hurd, Chandra Jackson, Meg Mering, Anne Mitchell, Jean Sibley, Danielle Williams, and Paoshan Yue for their hard work to bring together a program we are excited to present to the NASIG membership. Rick Anderson was invaluable as our board liaison, and we appreciate his efforts to keep us all moving forward.  Finally, best wishes to my hardworking co-chair Erika Ripley, currently on maternity leave.

Respectfully submitted by
Morag Boyd
May 1, 2009